Executive Assistant

Description We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey.

Responsibilities:

• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.
• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.
• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.
• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.
• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.
• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.
• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.
• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.
• Assist in special projects as needed, contributing to the overall efficiency of the executive team. Requirements
• Minimum of 5 years of experience providing executive-level support, preferably to C-suite leaders.
• Proficiency in calendar management, including the ability to handle complex scheduling needs.
• Demonstrated expertise in arranging and coordinating travel plans for executives.
• Strong interpersonal skills with the ability to foster positive relationships with clients and stakeholders.
• Exceptional discretion and confidentiality in handling sensitive information.
• Outstanding organizational and time management abilities to juggle multiple priorities effectively.
• Excellent written and verbal communication skills, with attention to detail.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .