Sr. Executive Assistant

We are looking for a highly organized Sr. Executive Assistant to support senior leadership at a university setting in New Jersey. This Contract position requires a detail-oriented individual who can manage complex schedules, coordinate travel, and keep executive priorities moving efficiently in a fully onsite environment. The ideal candidate brings strong judgment, effective communication, and the ability to handle confidential matters with discretion.

Responsibilities:

• Oversee demanding executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily commitments.
• Arrange domestic and international travel, including transportation, lodging, and itinerary planning, while adapting quickly to changes.
• Coordinate meeting logistics for executive sessions by securing spaces, confirming attendees, and distributing relevant materials.
• Prepare presentations, correspondence, and other administrative documents using Microsoft Outlook and PowerPoint.
• Track important deadlines, follow up on action items, and help maintain momentum on leadership initiatives.
• Serve as a central point of contact for administrative coordination across internal teams and university stakeholders.
• Support onsite executive operations by anticipating needs and managing high-priority requests with care.