Executive Assistant at Green Key Resources Executive Assistant at Green Key Resources in Weehawken, New Jersey Posted in 1 day ago.

Type:

full-time A global investment firm in NYC is seeking an Executive Assistant to support their Investor Relations team. This is a challenging yet interesting position that allows direct impact at the highest level, working in a collaborative team environment. Candidates do not need investor relations experience, just administrative experience. This role is on-site five days per week Hours 8:30 am - 5:30 pm, with overtime needed on occasion

Salary:

$130-150K plus bonus

Responsibilities:

Provide high-level administrative and project-based support to Investor Relations and Finance teams in a dynamic, client-facing environment. Support multiple senior leaders, managing complex calendars and coordinating across time zones. Handle sensitive information with discretion and professionalism, ensuring confidentiality at all times. Collaborate on operational and project-based activities, including due diligence coordination and investor communications. Prepare and review presentation materials and investor-facing documents with attention to detail. Maintain accurate contact lists, distribution groups, and fund-focused data rooms. Manage complex calendars, ensuring seamless scheduling and coordination. Coordinate internal and external meetings, including logistics such as room booking and catering. Arrange business travel and process expense reports in compliance with firm policies. Track and distribute capital call reminders and investor communications promptly. Provide backup support for other Executive Assistants during absences. Collaborate with internal teams to ensure timely delivery of information and materials. Requirements Bachelor's degree required, preferably in a related field. Minimum of 5 years of experience in executive or administrative support roles, ideally in financial services. Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel. Strong organizational and time-management skills with the ability to prioritize competing deadlines. Excellent written and verbal communication skills, with a professional demeanor. Proactive mindset with sound judgment and discretion in handling confidential information.