An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Senior Executive Assistant at AmTrust Financial Services, Inc. Senior Executive Assistant at AmTrust Financial Services, Inc. in Weehawken, New Jersey Posted in 3 days ago.
Type:
full-time
Job Description:
AmTrust Financial is seeking a Senior Executive Assistant to support our Chairman and CFO, performing a wide range of administrative and executive support to ensure the efficient operation of the organization. Responsibilities Coordinate International and Domestic Travel and manage busy and complex schedules.
Manage all logistics of travel:
car pick-up, lodging, flights, meetings, dining reservations. Prepare monthly expense reports Register Executive and Direct Reports for conferences PowerPoint, Excel, and Word proficiency Strong Organizational aptitude Manage all onboarding and new hire setup. High volume phone coverage and email screening. Set up and clean-up up conference rooms before and after meetings. (For F&B and A.V. requirements, must coordinate with proper channels in advance.) Preparation (printing, scanning, copying, binding) of meeting Ad hoc research and clerical projects and assorted administrative tasks Perform general clerical duties, including photocopying, printing, scanning, filing, faxing, and mailing Resolve administrative problems and inquiries Schedule and coordinate meetings, appointments, and travel arrangements. Prepare agendas for meetings and prepare schedules (Prepare binders for conference events) Assist with incoming mail process as needed End of the day briefing - follow-up (checklist on projects and tasks, status update)B Qualifications Experience working in a corporate environment High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. Interact and communicate with individuals at all levels of the organization. Knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint) Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines. Fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Professional with every interaction:
emails, phone, in-person with both internal and external guests) especially clients.
