Executive Assistant at Russell Tobin Executive Assistant at Russell Tobin in West New York, New Jersey Posted in 1 day ago.

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full-time About the Job Russell Tobin is seeking a highly organized and proactive Executive Assistant to support a leading global financial institution. In this high-visibility role, you will provide executive support to senior leaders across the Executive Office, managing complex calendars, coordinating global travel, and serving as a trusted partner in a fast-paced environment. The ideal candidate is polished, detail-oriented, thrives under pressure, and has exceptional organizational, communication, and problem-solving skills while maintaining the highest level of professionalism and confidentiality. ???? On-site | New York, NY ???? 6-Month Contract ???? $38.00 --- $40.00/hour Key Responsibilities Provide executive support to senior leaders in a dynamic floater capacity across the Executive Office Manage and coordinate complex executive calendars, prioritizing meetings and resolving scheduling conflicts Arrange domestic and international travel, including flights, accommodations, visas, ground transportation, and itinerary management Serve as a professional point of contact for internal and external stakeholders while handling confidential communications Process expense reports and reconcile corporate credit card transactions in accordance with company policies Coordinate across multiple time zones and adapt quickly to changing executive priorities Anticipate executive needs and proactively resolve administrative challenges Maintain a high level of discretion while handling sensitive and confidential information Support seamless day-to-day operations through exceptional organization and attention to detail Qualifications Bachelor's degree required 3+ years of experience supporting executives in a fast-paced corporate environment Previous experience in financial services, consulting, or a related industry is preferred Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) Experience with Zoom; Concur or similar expense management software is a plus Outstanding written and verbal communication skills Strong organizational and multitasking abilities with excellent attention to detail Proactive problem-solving skills and the ability to anticipate executive needs High level of professionalism, integrity, and commitment to confidentiality If you want to join a leader in the financial industry and take the next step in your career, we encourage you to apply! What We Offer Pride Global offers eligible employees a comprehensive benefits package, including: Medical, dental, and vision coverage Supplemental insurance (accident, critical illness, and hospital indemnity) 401(k) retirement savings plan Life and disability insurance Employee Assistance Program (EAP) Legal support services Auto, home, and pet insurance options Employee discounts with preferred vendors More about us: Equal Employment Opportunity Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Fair Chance Employment Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. Accommodations We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. #Hiring #ExecutiveAssistant #AdministrativeAssistant #ExecutiveSupport #OfficeAdministration #FinancialServices #NewYorkJobs #AdminJobs #RussellTobin #PrideGlobal