Temporary Executive Assistant at Career Group Temporary Executive Assistant at Career Group in West New York, New Jersey Posted in 8 minutes ago.

Type:

temporary Our client, a boutique consulting firm serving the Entertainment, Media, Technology, and Internet industries, is looking for a Temporary Executive Assistant. The ideal candidate will be polished, proactive, highly organized, and comfortable supporting senior-level executives in a fast-paced, high-pressure environment. This position starts ASAP and will run through the end of November, with potential for permanent hire if the right fit.

Location:

Midtown South /

Flatiron, NYC Hours:

Monday - Friday from 9:30am - 5:30pm (24/7 mentality required if the position converts to permanent; occasional after-hours support may be needed)

•

Fully Onsite Responsibilities:

Provide high-level executive support to members of the Partner group in close partnership with the administrative team and Chief of Staff Manage complex calendars, scheduling, and competing priorities across multiple time zones Act as a gatekeeper and trusted administrative partner, proactively protecting and optimizing executive time Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and contingencies Manage client-site logistics, including conference rooms, A/V, presentations, and printed materials Serve as a key point of contact for internal and external stakeholders Draft and manage correspondence, meeting notes, presentations, and other executive communications Track follow-ups, action items, and deadlines to ensure priorities are executed Assist with research, special projects, and business initiatives Anticipate potential issues, proactively solve problems, and make decisions with minimal guidance Handle sensitive information and high-profile relationships with the utmost discretion Collaborate closely with other Executive Assistants and administrative team members to ensure seamless coverage and support

Qualifications:

5+ years of experience supporting senior-level executives Exceptional organizational and time-management skills with strong attention to detail Highly proactive with the ability to anticipate needs and stay several steps ahead Strong judgment and business acumen with the ability to independently prioritize and make decisions Excellent written and verbal communication skills with a polished, professional presence Ability to thrive in a fast-paced, high-pressure environment and remain calm under changing priorities Strong discretion and demonstrated ability to handle confidential information Highly adaptable, resourceful, and comfortable managing last-minute requests and schedule changes Tech-savvy with proficiency in Google Workspace, Slack, Excel, Zoom, and CRM systems Experience with Notion and AI-powered tools is a plus Collaborative team player who works effectively with executives, colleagues, and other administrative professionals Willingness to work fully onsite and occasionally handle time-sensitive matters outside of standard business hours Please submit your resume in Word format for immediate consideration. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your profile and that you start collecting your references early.