Overview We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and ensure the smooth operation of daily business activities. This role offers an exciting opportunity to be at the heart of our organization, providing essential administrative support that drives productivity and efficiency. The ideal candidate will possess exceptional communication skills, technical proficiency, and a proactive attitude to manage a wide range of responsibilities with enthusiasm and professionalism. Join us to be a vital part of a vibrant team committed to excellence and growth! Duties Manage complex calendars, schedule appointments, and coordinate meetings to optimize time management for executives Handle incoming calls using multi-line phone systems, screen inquiries, and direct communications appropriately Prepare, proofread, and organize documents, reports, and correspondence using Microsoft Office Suite and Google Workspace tools Maintain accurate filing systems, data entry records, and confidential information with meticulous attention to detail Assist with office management tasks such as supply ordering, equipment maintenance, and overseeing front desk operations including greeting visitors and managing visitor logs Support bookkeeping activities including invoicing, expense tracking, and basic QuickBooks data entry Facilitate effective client communication by managing emails, phone communication, and follow-up tasks in a timely manner Skills Extensive experience with office management, administrative support, and clerical functions in fast-paced environments Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), spreadsheets, and productivity software Strong computer literacy with excellent typing speed, proofreading abilities, and technical proficiency in office equipment and software applications Exceptional organizational skills with the ability to prioritize tasks efficiently while managing multiple deadlines Bilingual capabilities are highly desirable to effectively communicate with diverse clients and team members Excellent phone etiquette skills for handling customer service inquiries via front desk or phone communication channels Experience with calendar management tools and scheduling software to coordinate appointments seamlessly Join us as an Executive Assistant to empower our leadership team through proactive support and exceptional organizational skills. This paid position offers an engaging environment where your expertise will make a meaningful impact every day!

Pay:

$19.00 - $20.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person