Executive Assistant

Executive Assistant $67,000 per year

About Us:

Ring Savvy is a 24/7 live answering service supporting businesses of all sizes—from HVAC companies and plumbers to law firms and beyond. Our team of virtual receptionists integrates seamlessly with our clients' operations, delivering professional and reliable service around the clock.

Job Description:

We are seeking a highly organized, proactive, and dependable Executive Assistant to serve as a trusted partner to our leadership team. In this role, you will play a critical part in keeping executives organized, informed, and operating at their best. This is an in-person position that requires exceptional time management, professionalism, and the ability to thrive in a fast-paced environment. The ideal candidate anticipates needs, takes initiative, and ensures day-to-day operations run smoothly behind the scenes. Responsibilities In this role, you'll serve as a central hub for communication and operations, ensuring priorities stay on track and executives are supported at a high level. Serve as the primary point of contact between executives, employees, clients, and external partners Manage calendars, meetings, appointments, and executive scheduling Coordinate travel arrangements, including flights, accommodations, and itineraries Manage email inboxes, prioritize communications, and draft responses Prepare and format weekly, monthly, and quarterly reports Create, edit, and format documents, memos, presentations, spreadsheets, and correspondence Organize and maintain digital and physical filing systems Assist with day-to-day call center operations as needed Support company accounts payable and assist with expense reporting Perform data entry, data merging, and basic database updates Process outgoing mail, retrieve incoming mail, and maintain office supply inventory Run errands and perform tasks as needed (requires reliable transportation) Assist with special projects and initiatives as assigned by executives Maintain confidentiality of sensitive information Ensure tasks are completed with accuracy, strong attention to detail, and full follow-through Help oversee clerical/admin staff when necessary Required Skills & Competencies Administrative & Organizational Outstanding organizational, prioritization, and time-management skills Ability to multitask and handle competing deadlines in a fast-paced environment Exceptional attention to detail and consistent follow-through Ability to work independently with minimal guidance Communication Clear, professional verbal communication in person and by phone Strong written communication skills Ability to build positive relationships with staff, executives, and external partners Excellent listening and comprehension Technical Strong proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides, Gmail) Excellent MS Excel and/or Google Sheets skills, including deduping and data merging Ability to manage and organize data within CRM systems or similar platforms Comfort with video conferencing tools (Zoom, Teams, Google Meet) Ability to troubleshoot basic IT issues Professional Discretion and confidentiality when handling sensitive information Dependability, reliability, and strong attendance Professional demeanor, appearance, and communication Ability to adapt to changing priorities and executive needs Financial Skills Budget assistance, expense tracking, and expense report preparation (preferred) Requirements Work experience as an Executive Assistant, Personal Assistant, or similar role Associate's degree or equivalent preferred Reliable transportation (required) Ability to run errands and perform tasks as needed Ability to commute to Nesconset, NY 11767 Why Join Ring Savvy? Direct exposure to executive leadership Opportunity to take ownership and make a real impact Stable, full-time role in a growing company Fast-paced, collaborative work environment

Job Type:

Full-time Pay:

$67,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Paid time off Vision insurance

Experience:

Microsoft Excel:

1 year (Required)

Microsoft Powerpoint:

1 year (Required) Ability to

Commute:

Nesconset, NY 11767 (Required) Ability to

Relocate:

Nesconset, NY 11767: Relocate before starting work (Required)

Work Location:

In person