Job Description Insight Global is seeking an Executive Assistant for a top client. This candidate will provide high-level administrative support to senior executives in both in-person and remote settings. The ideal candidate is highly organized, proactive, and experienced managing complex calendars, coordinating travel, processing expenses, and planning executive-level events. This individual will play a key role in ensuring smooth operations by partnering with vendors, managing event logistics, arranging catering, taking meeting notes, and collaborating with a team of Executive Assistants. The right candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and provides a polished, professional experience for executive stakeholders.

• Support senior executives with scheduling, administrative tasks, and day-to-day operations
• Manage complex calendars and coordinate meetings
• Coordinate in-office and off-campus events
• Arrange executive travel, including flights, hotels, and transportation
• Process and track executive expenses
• Coordinate breakfast, lunch, and catering needs for meetings and events
• Partner with outside vendors and event venues
• Manage event logistics including A/V, food & beverage, venue setup, and vendor communications
• Take notes during meetings and distribute action items as needed
• Collaborate closely with a team of five Executive Assistants to ensure seamless executive support We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day.

We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements

• Experience supporting senior executives in both in-person and remote environments
• Strong calendar management and scheduling experience
• Proficiency with Google Workspace (G-Suite)
• Advanced Zoom experience
• Comfortable working within Mac iOS/macOS environment
• Travel coordination experience including flights, hotels, and car services
• Expense management and reporting experience
• Event coordination experience, including internal and external events
• Experience taking detailed meeting notes and action items
• Strong communication and organizational skills
• Ability to collaborate effectively with multiple Executive Assistants