Executive Administrative Assistant

Executive Administrative Assistant Williamsville, NY Job Details $60,000 - $72,000 a year 1 day ago Benefits Disability insurance Dental insurance 401(k) Vision insurance Qualifications Meeting minutes Vendor relationship building Record keeping Microsoft Excel Microsoft Outlook Supplier management 5 years Expense management Data reporting Executive administrative support Databases Invoice payment processing Vendor relationship management Order placement Budget preparation Senior level Cross-functional collaboration Equipment inventory management Travel scheduling Communication skills Time management Full Job Description Jenny Bour with Robert Half is working with an established organization that is looking for a detail-oriented Executive Administrative Assistant to provide high-level support to senior leadership and various departments within the organization. This in-office Executive Administrative Assistant role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. The ideal Executive Assistant candidate will excel in administrative tasks, reporting, and cross-functional collaboration while maintaining a thorough and proactive approach. Responsibilities will include... Deliver comprehensive administrative support to senior executives, including the President and other executives. Organize and coordinate meetings, travel arrangements, and conference room bookings with meticulous attention to detail. Prepare agendas, presentations, reports, budgets, and meeting minutes to ensure seamless operations. Manage and produce daily, weekly, monthly, and annual reports to support business objectives. Handle correspondence, mail, and shipping logistics efficiently. Maintain office supplies, equipment inventories, and departmental records, ensuring smooth day-to-day operations. Coordinate vendor relationships, supply orders, and departmental requests to meet organizational needs. Analyze operational data and generate insightful reports to aid decision-making. Oversee databases, corporate rosters, and archived records to ensure accurate record-keeping. 5+ years of administrative experience Experience supporting C-Level Executives Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook. Exceptional organizational, communication, and time management skills. Proven ability to work independently while managing multiple tasks in a fast-paced environment. Familiarity with expense tracking, invoice processing, and executive presentations. •For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use and Privacy Notice .