Senior Administrative Assistant/ Executive Assistant Paramax Corporation - 4.7 Williamsville, NY Job Details Full-time $56,000 - $60,000 a year 1 day ago Benefits AD&D insurance Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Interpersonal skills Attention to detail Adaptability Full Job Description Paramax Corporation (www.paramaxcorp.com), a premier Investment Banking firm, specializing in strategic sell-side advisory services, is looking for an energetic, conscientious, and detail-oriented individual who enjoys being part of a team in a fast-paced environment. As a professional services organization, response to our clients is key which requires a keen eye to detail, the ability to anticipate / problem-solve in a time-sensitive manner. This role requires creative approaches, responsiveness to client needs, and entrepreneurial instincts. The individual must be a motivated self-starter with good judgment and the ability to "take charge" and make independent decisions. The position requires 24 / 7 attention and the need to continually monitor work-related issues outside traditional business hours (i.e., checking messages and flagging anything urgent for immediate attention).

Key Responsibilities:

Confidentiality:

Handling sensitive information with discretion and maintaining confidentiality.

Communication:

Managing phone calls and correspondence, greeting and interacting with visitors.

Scheduling and Coordination:

Scheduling appointments, meetings, and travel arrangements (i.e., air travel, ground transportation, and lodging). Some light travel may be necessary.

General Office Support:

Providing general administrative assistance to staff, such as ordering supplies, managing office equipment, and maintaining a tidy workspace.

Record Keeping:

Maintaining organized files and databases.

Document Management:

Creating, editing, and organizing documents, reports, and presentations.

Qualifications:

Minimum 4 years of experience working in an administrative role in a professional services environment. Demonstrated ability to effectively and appropriately manage highly confidential personal and company information. Excellent problem-solving skills and the ability to think quickly and adapt. Work with a sense of urgency and demonstrate the ability to adapt to changing priorities and circumstances. Highly organized with the ability to effectively multi-task. Excellent interpersonal skills. Forward thinker who proactively seeks opportunities to support the team. Superior attention to detail. Excellent written and verbal communication skills. Strong knowledge of Microsoft Office products, Adobe Suite & Canva. Previous experience managing calendars and coordinating travel, both domestically and internationally. Strong aptitude for technology. We offer competitive compensation and benefits including paid vacation and sick days, 401k to which the Company will contribute 3% of your total eligible salary to such plan, medical, short-term and long-term disability, life and AD&D insurance. Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements.

Job Type:

Full-time Pay:

$56,000.00 - $60,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Ability to

Commute:

Williamsville, NY 14221 (Required) Ability to

Relocate:

Williamsville, NY 14221: Relocate before starting work (Required)

Work Location:

In person