An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Directories . Employment Opportunities Home Search Jobs Log In /Create Account Help Faculty Employment Non-Faculty Employment Student Employment Executive Assistant to VPO/CFO Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link. If you would like to print a copy of this position for your records, click on the Print Preview link. Bookmark this Posting Print Preview | Apply for this Job Position Justification Position Information Click here to view Salary Grade Position Title Executive Assistant to VPO/CFO Unit Name Office of Finance & Administration Salary Grade 7 Number of Months 12 months Full-time or Part-time Full-Time Hours per week 40 Proposed Annual Salary, Hourly Rate or One-time payment Essential Duties Answers phones, routes calls and people to appropriate destination. Takes mail and picks up mail at campus post office; routes paperwork to appropriate offices. Maintains current filing system including general, personnel, construction projects. Prepare and submit monthly General Statement of Expenditures Report; run monthly budget reports; prepare purchase requisitions and process purchase orders. Revise Public Official Bond. Responsible for IHL requirements such as but not limited to agenda items, construction projects, insurance policies, etc. Maintains
VPO / CFO
webpage. Help prepare, distribute budget books, financial statements, supplementals. Prepare and submit university's project requests. Coordinate annual Repair & Renovation visit. Reviews/updates Administrative Duties Handbook document and webpage. Supervise VPO student workers. Provide administrative support to VPO / CFO and directors. Approve posts to official listserve. Answer contract inquires and and support procurement and requests. Manage university travel program including processing reimbursements, policies, and cash advances. Perform other reasonable duties as assigned.
Minimum Qualifications Education:
Bachelors' degree preferred; professional knowledge equivalent to a bachelor's degree required
Experience:
3 years experience in a professional office environment required; executive administrative experience preferred Knowledge of higher education working units, policies, and procedures preferred Knowledge of word processing and spreadsheet software Ability to write routine reports and correspondence Excellent oral and written communication skills Ability to work independently with minimum supervision and meet deadlines with short notice Strong organizational skills Ability to accurately record and report meeting notes Maintain confidentiality and professional conduct with students, employees and the general public
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to walk; reach with hands and arms; and taste or smell. The employee is occasionally required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and color vision. Job Description Summary Provide administrative support to Vice President for Operations/Chief Financial Officer ( VPO / CFO ), provide assistance to VPO directors, hire, train and supervise office student workers, process essential documents as related to finance, payroll, compliance, travel, procurement, university projects, etc., prepare and submit required reports and approvals to Institutions of Higher Learning ( IHL ), Attorney General's Office, Bureau of Buildings and Miss. Dept. of Finance & Administration, help prepare and distribute budget books/financial statements to all campus departments, IHL and other IHL universities, serve as a resource for university contract processes, act in a support role for certain outsourced services, facilities planning, university disaster plan and construction projects. Hours of Availability Background Check Statement Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation
DOES NOT
automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate. Requisition Detail Information Requisition Number
FY20777NF
Open Date 08/19/2026 Will this job have a specific close date? No Close Date Special Instructions to Applicants Supplemental Questions Required fields are indicated with an asterisk (•). • How did you hear about this employment opportunity? MUW Departmental Announcement MUW Human Resources Office MUW Website Mississippi Employment Service Local Newspaper In-state Newspaper Out-of-state Newspaper The Chronicle of Higher Education HigherEdJobs.com Friend Journal/Periodical Off-campus Recruitment Women/Minority Publication Contacted by department and invited to apply Other The Academic Network (TAN) • Are you currently authorized to work in the United States? (Proof of Citizenship or Immigration status will be required upon offer of employment) Yes No • If hired, would you need sponsorship or work authorization to work for MUW now or in the future? (
