Eiland Facility Maintenance Solutions is seeking an organized, dependable assistant to work directly with the owner and help manage daily priorities, communication, and administrative follow-through. This position combines business administrative support with personal scheduling. A key responsibility will be helping the owner establish practical systems for tracking tasks, managing deadlines, and keeping information organized.

Responsibilities:

Manage the owner's calendar, appointments, reminders, and meeting preparation. Maintain a shared task list and follow up on outstanding items. Organize emails and draft professional client and vendor correspondence. Track proposal follow-ups, invoice status, and requested documents. Coordinate with field supervisors to collect job updates, photos, receipts, and paperwork. Keep Jobber records and project files organized. Assist with personal appointments and travel arrangements. Help develop simple checklists and repeatable administrative routines.

Ideal qualifications:

Previous experience supporting a business owner or managing administrative workflows. Strong organization, communication, discretion, and follow-through. Ability to identify missing information, ask clear questions, and suggest practical solutions. Comfort using email, calendars, spreadsheets, and business software. Experience with Jobber, construction, property management, or maintenance businesses is a plus. To apply, submit your résumé and answer: "Describe a time you helped a busy manager or business owner become more organized. What system did you introduce, and how did you keep it working?"

Pay:

$3,000.00 per month

Benefits:

Flexible schedule

Work Location:

In person