Executive Business Administrator (Human Resources)

Executive Business Administrator (Human Resources) Bethlehem, PA Job Details Full-time $80,000•$110,000 a year 20 hours ago Benefits Paid parental leave Disability insurance Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Parental leave Vision insurance 401(k) matching Life insurance Pet insurance Qualifications Performance dashboard reports Dashboard development Budget management Power BI Data visualization software proficiency Presentation software Vendor management 5 years Expense management Data reporting Executive administrative support Tableau Event vendor coordination Data quality management Analysis skills Vendor relationship management Presentation creation Business planning Budgeting Office management Managing executive calendars Senior level Cross-functional collaboration Travel scheduling Leadership Communication skills Excel data analysis Full Job Description Who We Are At Freshpet, our goal is to change the way people nourish their pets forever. We strive to strengthen the bond between people and our pets so that we both live longer, healthier, and happier lives while being kind to the planet. We believe that if we can create fresh, real foods that pets love and help them live healthier lives, that their pet parents will also enjoy the many benefits of a rich life shared with a pet.

IT'S AMAZING WHAT CAN HAPPEN WHEN YOU START COMPLETELY FRESH!

What You Will Do The Executive Business Administrator provides high level administrative and coordinating support to the CEO, CHRO, General Counsel and CFO. This role supports the smooth execution of executive priorities by managing administrative workflows, coordinating cross functional initiatives, and supporting day to day business operations. This role also owns the coordination maintenance, and reporting of business scorecards and dashboards to support visibility into performance. The ideal candidate is highly organized, proactive, and able to manage multiple priorities while maintaining a high level of professionalism and confidentiality. The ideal candidate must have advanced analytical skills.

Key Responsibilities:

Executive & Board Partnership Serve as a trusted business partner to C suite executives, proactively managing executive priorities, workflows, and business planning events Orchestrate complex executive calendars, travel, and meeting logitistics to optimize leader time, focus and impact Prepare high quality executive materials, presentations, and communications to support strategic discussions and decision making Support Board and senior leadership governance activities with professionalism, precision, and strict confidentiality. Strategic Business Operations Support Coordinate enterprise initiatives and cross functional projects on behalf of executive leadership Maintain confidential documentation related to executive strategy, governance, and leadership initiatives Executive Reporting, Dashboards & Insights Own executive dashboards, scorecards, and recurring reporting mechanisms that track business performance and strategic priorites Manage executive reporting cadences (e.g. weekly updates, monthly reviews, quarterly business reviews), ensuring accuracy, consistently, and narrative clarity Partner with teams to standardize reporting formats, improve data quality, and elevate the usefulness of leadership materials Meeting, Events & Enterprise Coordination Serve as the central coordinator for executive meetings, leadership forums, offsites, and external facing business events Plan and execute high impact internal and external events, including agenda development, logistics, materials, stakeholder coordination, and follow up Administrative & Office Management Manage executive expenses, invoices, and administrative documentation related to executive activities and initiatives Support budget tracking and financial administration for executive led programs Coordinate vendor relationships and administrative services as needed Manage the day to day Executive office•including replenishment of office materials, food and ongoing service and maintenance Key Competencies Strategic executive partnership and judgement Operational rigor and executive excellence Data fluency and reporting Proactive problem solving and anticipation Enterprise mindset with strong attention to detail Accountability, follow through, and discretion What You Will Bring 5-10+ years of experience in executive administration, business operations, or a strategic support role within a fast paced, complex environment Demonstrated experience partnering with C-suite executives and supporting Board-level interactions, including Board meeting coordination, and governance documentation Strong business acumen with the ability to connect details to broader organizational priorities Proven ability to manage multiple priorities with sound judgment, discretion, and professionalism Advanced proficiency in executive reporting and data analysis, including building and maintaining dashboards and scorecards that support leadership decision making High proficiency in Excel/Google Sheets and PowerPoint/Google Slides; experience with reporting or dashboard tools such as Power BI, Tableau, or similar Excellent written and verbal communication skills, with the ability to synthesize complex information for executive audiences Experience supporting recurring leadership reviews, operational reporting cycles, and KPI tracking

What We Offer Salary Range:

$80,000•$110,000 At Freshpet, we offer a competitive salary and an excellent benefits package, including medical, dental and vision insurance, basic and optional life insurance, short•and long-term disability protection, flexible spending accounts, and a 401(k) plan with company match, paid parental leave, pet insurance, tuition assistance, a generous PTO plan and so much more! Our Commitment to a

Diverse Workforce:

Freshpet is an Equal Opportunity Employer. All employment decisions are made without regards to race, color, national origin, religion, creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, marital or domestic/civil partnership status, genetic information, citizenship status (although applicants and employees must be legally authorized to work in the United States), uniformed service member or veteran status, or any other characteristic protected by applicable federal, state, or local law ("protected characteristics"). Disclaimers The salary range provided above is the range of the wages that we will pay for the listed position. A final determination on the wages within this range is based on a number of non-discriminatory factors, including but not limited to the required work location, previous work experience, skill set, and wage rates for comparable positions. Freshpet is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Freshpet via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Freshpet. No fee will be paid in the event the candidate is hired by Freshpet as a result of the referral or through other means. We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.