Job Summary We are seeking a dynamic and highly organized Executive Administrative Assistant to support our leadership team and ensure smooth daily operations. This role offers an exciting opportunity to be the backbone of our office, managing a wide range of administrative functions with energy and precision. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to facilitate effective communication, streamline processes, and enhance productivity across the organization. Join us and play a vital role in creating an efficient, welcoming, and professional environment where excellence thrives. Responsibilities Manage complex calendars, schedule meetings, and coordinate appointments to optimize executives' time and priorities Handle multi-line phone systems with professionalism, providing excellent customer service and client communication Prepare, proofread, and process correspondence, reports, presentations, and other documents using Microsoft Office suite including Word, Excel spreadsheets, and PowerPoint Maintain accurate data entry records and manage filing systems to ensure easy retrieval of information Oversee office management tasks such as ordering supplies, organizing files, and maintaining office equipment for seamless daily operations Serve as front desk receptionist by greeting visitors, answering inquiries via phone or email, and directing calls with proper phone etiquette Assist with personal tasks or project coordination as needed to support executive productivity and time management Requirements Proven clerical experience or administrative experience in a fast-paced office environment Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with productivity software Experience with QuickBooks accounting software is preferred but not required Excellent organizational skills with the ability to multitask efficiently in a busy setting Bilingual abilities are a plus to support diverse client interactions Exceptional phone communication skills with professional phone etiquette High level of computer literacy including data entry, proofreading, and document formatting Strong organizational skills paired with effective time management strategies Personal assistant experience or calendar management expertise is advantageous Ability to work independently while maintaining attention to detail and accuracy Join us as an Executive Administrative Assistant where your energy, technical expertise, and dedication will make a meaningful impact every day!

Pay:

$24.00 - $25.50 per hour

Benefits:

Employee discount Paid time off Professional development assistance

Work Location:

In person