Executive Administrative Assistant - Student Services

Wallingford-Swarthmore

Districtwide - Wallingford, Pennsylvania This job is also posted in Wallingford-Swarthmore

Job Details

Job ID:

5908345

Application Deadline:

Oct 05, 2026 11:59 PM (Eastern Standard Time)

Re-Posted:

Sep 11, 2026 4:00 AM (UTC)

Starting Date:

To Be Determined

Job Description

Wallingford-Swarthmore School District believes in all students. We understand that all students can succeed and that it is our responsibility to provide appropriate supports to all students to be their best selves. In this role, we are seeking individuals who share the belief that all students can succeed and that all students deserve to have clean, safe, cutting edge facilities.

Reports to:

Director of Student Services

Responsibilities:

Assists with the preparation, verification, and submission of required state and federal special education reports, including December Child Count, June Count, Act 55, PIMS coordination, and other mandated data collections.

Maintain accurate and organized student records, including processing, filing, archiving, and managing documentation for active and exited students, while supporting compliance checks for IEPs, evaluations, 504 plans, GIEPs, ESY, outplacements, and early intervention.

Perform routine updates, maintenance and staff support in student information systems such as IEP Writer, Panorama, SmartFutures and PowerSchool, including student additions, withdrawals, roster and program changes, annual system updates, and general data integrity checks.

Maintain student and staff access to intervention and assessment platforms as needed (e.g. GRADE/GMADE, IXL, i-Ready, Naviance, Teachtown), provide basic user support to staff, and coordinate with technology teams as needed.

Generate standard and ad hoc reports related to student enrollment, related services caseloads, and other program needs to support instructional planning, compliance monitoring, and administrative decision-making.

Support Extended School Year (ESY) and related student services programs through initial data collection, family communication, staff support, assignment changers, and form maintenance.

Collect, organize, and provide student records and documentation in response to litigation, subpoenas, and incoming and outgoing record requests, in coordination with legal counsel and district protocols.

Serve as the point of contact for external agencies and service providers, supporting staffing needs, tracking clearances, absences, and required documentation.

Maintain student services website content and assist with distributing resources, including SSI-related information and other student services materials, to families and staff.

Regular and on-time attendance.

Other duties as assigned.

Qualifications:

High school graduate or G.E.D

Basic knowledge of state and federal special education reporting requirements and experience with IEP management software and Student Information Systems.

Ability to create reports, analyze data and prepare accurate reports.

Ability to navigate a variety of educational technology platforms.

Experience in general office and clerical work

Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Ability to prioritize tasks while working on multiple projects simultaneously

Maintain confidentiality

Acts 34, 114, and 151 clearances

Such alternatives to the above qualifications as the Board may find appropriate and acceptable

The District retains the right to screen, interview, and hire this position prior to the closing date on the posting.

Position Type:

Full-Time

Salary:

$28.52 to $29.72 Per Hour