Executive/Personal Assistant

To Apply for this Job Click Here Our client is seeking a highly organized and proactive Executive Assistant / Personal Assistant to support senior leaders within a private investment firm. This is a newly created role supporting multiple Operating Partners and acting as a connective, culture‑carrying presence for a hybrid, consulting‑heavy team. The role requires strong judgment, flexibility, and comfort operating in a fast‑paced, high‑expectation environment. Hours are based on business needs, with flexibility built into the schedule. The position follows a 3/2 hybrid model in a Philadelphia‑suburb office, with openness to New Jersey‑based candidates who can maintain that cadence.

Key Responsibilities:

Provide executive‑level administrative support including complex calendar management, travel coordination, and expense reporting Support up to five Operating Partners, with heavier support for one primary executive Coordinate high‑volume meetings across time zones for a hybrid, geographically dispersed team Manage domestic and international travel arrangements using Concur and travel agency partners Prepare, submit, and reconcile expense reports accurately and in a timely manner Draft, proofread, and edit professional communications including emails, memos, and correspondence Serve as a liaison across teams, helping keep stakeholders aligned and informed Support ad hoc projects, research, document preparation, and presentation formatting Assist with planning and execution of team events, offsites, and recurring meetings Provide backup administrative coverage to senior operations leadership as needed Support light reception or office‑related tasks when required

Qualifications:

3-5+ years of Administrative Assistant or Executive Assistant experience Experience in private equity, financial services, consulting, or similarly fast‑paced professional environments preferred Strong organizational skills with exceptional attention to detail and follow‑through Excellent written and verbal communication skills High level of discretion and professionalism when handling confidential information Proactive, self‑directed working style with the ability to anticipate needs Tech‑savvy with proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with Concur a plus Bachelor's degree preferred but flexible with strong experience

Compensation/Benefits:

Up to $90K-$110K base salary + discretionary bonus 100% employer‑paid medical and vision coverage for employee 401(k) plan (no employer match) Company‑paid cell phone and home internet PTO package Supportive, collegial team environment with strong flexibility and give‑and‑take A1457129NY-Perm_1777906990 To Apply for this Job Click Here