Executive Assistant

Executive Assistant Bella Sloan Enterprises Philadelphia, PA Job Details Full-time $40,000 - $65,004 a year 1 day ago Benefits Health insurance Paid time off Professional development assistance Qualifications Computer literacy Executive administrative support Organizational skills Clerical experience Office management Time management Full Job Description Job Overview We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing a wide array of administrative functions with energy and precision. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills. As an Executive Assistant, you will be the backbone of smooth daily operations, ensuring that executives are well-supported and that office activities run seamlessly. Your enthusiasm and dedication will contribute significantly to our vibrant work environment and overall success. Duties Manage complex calendars, schedule appointments, and coordinate meetings efficiently to optimize executive time. Handle incoming calls using multi-line phone systems with professionalism and excellent phone etiquette. Prepare, proofread, and distribute correspondence, reports, and presentations with accuracy and attention to detail. Maintain organized filing systems both physical and digital and perform data entry tasks using tools like Microsoft Office, Google Workspace, and QuickBooks. Assist with bookkeeping tasks such as invoicing, expense tracking, and basic financial record keeping. Support special projects including travel arrangements, event planning, and personal assistance duties as needed. Provide exceptional customer service by responding promptly to inquiries via phone or email while maintaining professionalism and confidentiality. Skills Proven experience in office management or administrative support roles with strong clerical skills. Proficiency in AI tools, time management resources and Google Workspace applications. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Strong computer literacy including data entry, proofreading, filing, and general office software use. Experience with multi-line phone systems, calendar management, and phone etiquette. Knowledge of bookkeeping is advantageous for financial tasks. Exceptional time management skills to handle multiple responsibilities efficiently. Previous experience as a personal or medical/dental receptionist is desirable but not required. Demonstrated customer service skills with a friendly demeanor and professional attitude at all times. Join us in this exciting role where your organizational prowess and energetic approach will make a meaningful impact every day! We value proactive individuals eager to contribute their talents in a supportive environment that encourages growth and excellence.

Pay:

$40,000.00 - $65,004.00 per year

Benefits:

Paid time off Professional development assistance

Work Location:

In person