Personal & Executive Assistant (Confidential)

Personal & Executive Assistant (Confidential) at Confidential Personal & Executive Assistant (Confidential) at Confidential in Philadelphia, Pennsylvania Posted in 6 days ago.

Type:

full-time

Job Description:

Personal & Executive Assistant (Confidential Opportunity) Center City Philadelphia About the Opportunity A private individual is seeking a highly organized, discreet, and dependable Personal & Executive Assistant to provide both professional and personal support in a dynamic, fast-paced environment based in Center City Philadelphia. This is a long-term opportunity for someone who enjoys creating structure, anticipating needs, and helping day-to-day operations run seamlessly. The ideal candidate is proactive, adaptable, and solutions-oriented with a calm, low-ego approach. This role requires a high level of trust, discretion, and flexibility while supporting a busy principal across a variety of responsibilities. Schedule Monday-Friday, 8:30 AM - 5:30 PM (primarily in-person) Occasional flexibility outside standard hours as needed

Key Responsibilities:

Executive & Administrative Support Manage complex calendars, scheduling, and appointments Organize and maintain email communications and inbox management Coordinate meetings, reservations, and general administrative tasks Assist with ongoing projects and day-to-day operational support Personal & Household Coordination Coordinate vendors, household services, and property maintenance Assist with errands, returns, shopping, and personal logistics Oversee upkeep and coordination for multiple residences as needed Manage vehicle appointments, servicing, and related logistics Support occasional family-related coordination Travel & Logistics Arrange and manage business and personal travel Prepare organized itineraries and travel materials Assist with logistics planning for additional travelers when needed General Support Handle a wide range of ad hoc requests with professionalism and efficiency Anticipate needs and proactively problem-solve Help maintain organization and operational flow across both personal and professional priorities

Qualifications:

Previous experience supporting C-suite executives, high-net-worth individuals, private households, or family offices strongly preferred Proven ability to operate with discretion and confidentiality in high-touch environments Strong organizational, communication, and multitasking skills Self-starter with strong follow-through and sound judgment Comfortable balancing shifting priorities in a fluid environment Valid driver's license and reliable transportation required Ideal Candidate Trustworthy, polished, and approachable Highly resourceful and adaptable Detail-oriented without being overly rigid Comfortable operating independently with minimal oversight Thrives in a hands-on support role and enjoys being helpful Additional Notes This is not a traditional corporate executive assistant role. The position requires someone comfortable supporting both business and lifestyle needs in a highly personalized environment. The right candidate will be flexible, proactive, and motivated by helping create ease and organization behind the scenes.