Senior Executive Assistant

Description We are looking for a highly organized Senior Executive Assistant to support senior leadership at a multi-strategy investment firm located in the Greater Philadelphia Region. This Long-term Senior Executive Assistant contract opportunity is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and handles sensitive matters with discretion. The person in this role will serve as a trusted partner to executive leadership by coordinating priorities, streamlining communication, and ensuring daily operations run efficiently. What you get to do every single day:

• Manage a complex executive calendar, aligning meetings and commitments with shifting business priorities while resolving scheduling conflicts proactively.
• Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, materials, and related logistics.
• Serve as a central point of contact for the executive office, directing requests appropriately and facilitating efficient communication with internal and external stakeholders.
• Organize Board of Directors and leadership meetings by scheduling sessions, preparing agendas, assembling presentation materials, and overseeing meeting logistics.
• Draft, edit, and distribute accurate correspondence, reports, and other confidential documents with a high degree of accuracy and discretion.
• Monitor incoming issues, requests, and follow-up items for executive leadership, helping assess urgency and recommending next steps when appropriate.
• Support cross-functional communication by keeping departments informed of executive priorities, commitments, and time-sensitive developments.
• Handle expense reporting, special projects, and event coordination, including catering and logistics for client and leadership meetings.
• Assist with occasional personal administrative matters and provide dependable support outside standard business hours when needed. Requirements Other requirements for the Senior Executive Assistant position include and are not limited to:
• Bachelor's degree required.
• At least 5+ years of experience supporting C-level or other senior executives in a high-demand environment.
• Demonstrated expertise in calendar management, executive meeting coordination, and complex travel planning.
• Advanced proficiency with Microsoft Office Suite, Adobe Acrobat, and web-based communication tools.
• Strong written and verbal communication skills with the ability to interact confidently with executives, board members, clients, and colleagues.
• Excellent organizational, problem-solving, and decision-making abilities, with strong attention to detail.
• Proven ability to manage confidential information with discretion while balancing multiple priorities under tight deadlines.
• Flexibility to work extended hours and travel when business needs require.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013424494 TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .