Executive Assistant

We are looking for an experienced Executive Assistant to support senior leaders within a fast-moving financial services environment. This contract-to-permanent opportunity is well suited for a highly experienced candidate who can balance multiple priorities, communicate with sound judgment, and maintain exceptional accuracy in daily work. The ideal candidate brings a proactive mindset, handles sensitive matters with discretion, and thrives while managing a demanding workload effectively.

Responsibilities:

• Provide high-level administrative support to three leaders, ensuring calendars, priorities, and daily activities are managed smoothly and efficiently.
• Serve as a key point of contact for incoming requests, determine urgency, and respond appropriately while safeguarding confidential information.
• Arrange detailed domestic travel plans, including air or rail transportation, lodging, and local transit logistics.
• Organize internal and external meetings, team gatherings, and larger events by overseeing scheduling, materials, catering, and transportation needs.
• Offer support for important business events and remain available outside standard hours when coverage is needed.
• Manage recurring administrative tasks independently while identifying potential issues early and escalating concerns or delays as appropriate.
• Prepare and refine spreadsheets, slide decks, and written documents to ensure high-quality and accurate deliverables.
• Recommend and implement process enhancements that improve service quality, efficiency, and overall team support.
• Work closely with cross-functional partners on special assignments and take ownership of projects when requested.
• Coordinate with other senior administrative staff to provide backup coverage and contribute to shared office support responsibilities, including a hybrid schedule of three in-office days and two remote days.