Job Overview We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior management, ensuring smooth daily operations and effective communication across departments. Your proactive approach, exceptional organizational skills, and technical proficiency will help drive productivity and foster a positive work environment. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your professional skills in a fast-paced setting. Responsibilities Manage complex calendars, schedule appointments, and coordinate meetings with precision and attention to detail Prepare, proofread, and format correspondence, reports, presentations, and other documents using Microsoft Office and Google Workspace productivity software Maintain organized filing systems—both digital and physical—and ensure data entry accuracy for records and databases Assist with bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks entries to support financial processes Requirements Proven experience in an administrative or clerical role with strong office management skills Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace tools, and data entry software Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment Strong computer literacy including familiarity with spreadsheets, typing speed, proofreading, and technical proficiency in office productivity tools Bilingual abilities are highly desirable to assist diverse client needs and enhance communication Experience with multi-line phone systems, front desk operations, and customer support is preferred Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times Personal assistant experience or medical receptionist background is a plus but not required Join us to be part of an energetic team committed to excellence! Your dedication will help streamline operations and enhance our organization's success. We value proactive individuals who thrive on multitasking and delivering top-tier support every day.

Expected hours:

20.0 per week

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Honolulu, HI 96822