Executive Assistant PJW Enterprises LLC Draper, UT Job Details Temporary | Part-time | Full-time $30,102.95 - $50,747.63 a year 1 hour ago Qualifications Executive administrative support Relationship management Telemarketing Property management Analytics Full Job Description About the Role I'm a real estate agent and investor based in Salt Lake City looking for an Executive Assistant to run the back-office side of my business so I can stay focused on client relationships, negotiations, and deal decisions. This is a broad, trusted-right-hand role — not a single-task VA gig. We're starting on a trial basis to find the right long-term fit. What You'll Own CRM & Lead Management Keep every contact organized into clear pipeline stages (New Lead → Contacted → Qualified → Active Client → Past Client → Sphere/Referral) Update stages in real time so nothing sits unclassified Build a daily view so it's immediately clear who needs a touch today Follow-Ups & Scheduling Manage a follow-up cadence per pipeline stage and schedule those touches directly onto my calendar Schedule client calls and confirm before anything lands on the calendar Flag anything that's gone stale (no contact in X days) Cold Calling Support Pull and organize cold call lists (expireds, FSBOs, absentee owners, farm areas) Prep the list before I sit down to dial each day (

Note:

the actual calls stay with me — this is list prep and organization, not dialing) Investor & Portfolio Support Pull comps, tax records, and permit history on properties I'm evaluating Track my portfolio: rent rolls, lease expirations, mortgage/insurance renewal dates, tax due dates Schedule inspections, appraisals, and contractor walk-throughs Keep investor paperwork (LLC docs, insurance, loan documents) organized and easy to find Deal Sourcing Support Pull and organize off-market lead lists against my target criteria Track deal flow in a simple pipeline (Sourced → Screened → Presented → Pursued/Passed) Build a weekly digest of the deals worth my attention First-pass underwriting math using a template we build together Content & Social Media Manage the content calendar and schedule/publish already-approved posts Respond to routine comments/DMs (FAQs, general info) Weekly analytics summary Draft captions and repurpose long-form content into clips/carousels Flag high-value DMs (brand deals, serious leads, press) directly to me — no reply, just surface it fast What Stays With Me All outreach to sellers and wholesalers Go/no-go decisions on deals Negotiating terms Actual cold calls and on-camera content High-value DM replies What I'm Looking For Prior experience with a CRM (Follow Up Boss, Mojo, or similar a plus) Comfortable managing calendars, deadlines, and multiple moving pieces without heavy oversight Strong written communication — you'll be drafting on my behalf Real estate or property management background a plus, not required Trustworthy with sensitive financial and client information Based in a compatible timezone if remote How We'll Work Starting on a trial basis so we can both make sure it's the right fit before committing to something longer-term. Clear task ownership from day one — you'll know exactly what's yours to run vs. what needs my sign-off.

Pay:

$30,102.95 - $50,747.63 per year

Work Location:

Hybrid remote in Draper, UT 84020