Executive Assistant

Executive Assistant Source Allies - 4.6 Urbandale, IA Job Details Part-time | Full-time $48,000 - $57,000 a year 1 day ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Employee assistance program Vision insurance 401(k) matching Flexible schedule Life insurance Qualifications Teamwork Process improvement Project coordination Executive administrative support Bachelor's degree Full Job Description We are seeking a high-level Executive Assistant to serve as the strategic partner and "right hand" to our leadership team. This role is designed for a master of logistics, someone who can anticipate needs before they arise and manage the complexities of a fast-paced executive office with poise and precision. Key Responsibilities Strategic Calendar & Time Management Manage complex, high-volume calendars with a deep understanding of business priorities.

Meeting Logistics:

Coordinate end-to-end meeting requirements, including room bookings, tech setups, agenda preparation, etc.

Travel Coordination:

Arrange comprehensive domestic travel itineraries, including flights, accommodations, ground transport, etc.

Communication & Representation Liaison:

Act as the primary point of contact for internal and external stakeholders, ensuring all interactions reflect the executive's professional standards.

Correspondence:

Draft, proofread, and manage high-level communications, including emails, memos, and presentations.

Information Flow:

Ensure the executive is fully briefed for all engagements with necessary background research and materials.

Project Coordination & Operations Special Projects:

Lead or assist in ad-hoc projects, from research initiatives to the planning of offsites.

Process Improvement:

Continuously identify ways to streamline administrative workflows to increase executive productivity.

Who You Are High-Level Discretion:

You handle sensitive information with the utmost confidentiality and integrity. The "Anticipator": You are always two steps ahead, preparing for the "what-ifs" before they become "what-nows."

Calm Under Pressure:

You thrive in a dynamic environment and can pivot quickly when priorities shift without losing focus.

Hyper-Organized:

Your systems are flawless and easy for others to follow. Qualifications Experience supporting senior-level professionals preferred. Exceptional proficiency in Google Workspace or Microsoft 365. Outstanding verbal and written communication skills. Proven ability to manage multiple projects simultaneously with competing deadlines. Bachelor's degree is preferred, but equivalent experience is highly valued. Why Join Our Team? In this role, you are enabling the leadership that drives our company forward. We offer a collaborative environment where your organizational expertise is respected and your contributions have a direct impact on our success.

Pay:

$48,000.00 - $57,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance

Work Location:

Hybrid remote in Urbandale, IA 50322