Executive Assistant

Executive Assistant at Tailored Management Executive Assistant at Tailored Management in Somerville, Massachusetts Posted in about 18 hours ago.

Type:

full-time

Job Description:

Position:

Executive Assistant I Location:

140 6th St, Cambridge, MA 02142

Duration:

12-month contract (with potential for extension or permanent conversion)

Compensation:

$21.82 - $29.10/hr (W2)

Benefits:

Weekly pay, medical, dental, and vision coverage

Schedule:

40 hours per week

Work Model:

Hybrid - 3 days onsite in

Cambridge Position Overview:

Biogen is seeking a proactive and highly capable Executive Assistant to serve as a strategic partner to the Leadership Team (LT). This role goes beyond traditional administrative support, blending high-level executive assistance with light project management responsibilities. The ideal candidate will act as a central point of coordination for the department, driving operational efficiency, managing complex logistics, and maintaining a polished and professional office environment.

Key Responsibilities:

Calendar Management:

Oversee and manage complex, high-volume Outlook calendars, proactively resolving conflicts and prioritizing critical engagements.

Travel & Logistics Coordination:

Plan and manage domestic and international travel arrangements, ensuring compliance with corporate policies and efficient scheduling for leadership.

Financial Operations:

Administer the full lifecycle of Purchase Orders (POs) and Scopes of Work (SOWs), including tracking, processing, and supporting timely budget reporting.

Digital Workspace Management:

Maintain and enhance Point and OneDrive platforms to ensure organized, accessible, and up-to-date team resources.

Event Planning:

Collaborate with Corporate Meetings and Congress teams to support large-scale events and leadership meetings.

Qualifications:

Experience:

Minimum of 3 years of progressive administrative experience, ideally within a corporate or biotech environment.

Education:

Associate's degree required; bachelor's degree preferred.

Technical Skills:

Advanced proficiency in Microsoft Office 365, including Outlook, Point, Excel, and OneDrive.

Core Competencies:

Highly organized, solution-driven, and able to manage multiple priorities in a fast-paced environment while maintaining professionalism under pressure.

Communication:

Strong verbal and written communication skills, with the ability to navigate ambiguity and interact effectively with senior leadership.