Job Title:

Executive Assistant Location and Work Arrangement:

On site, 9-6 pm with 2 weekend days per month; with occasional travel between clinics.

Company:

Gwinnett Clinic, Lawrenceville GA Job type: Full Time (32-40 hours per week, Wed - on call or hybrid)

Pay:

Competitive salary commensurate with experience About the Company Gwinnett Clinic is northeast Atlanta's premier outpatient medical practice. The group is built on a strong primary care foundation supported by an integrated network of specialty care and ancillary services. We believe that exceptional healthcare begins with meaningful relationships—among our patients, providers, and support staff—and we work as a unified team to deliver high quality, cost effective, and comprehensive care. Our mission is to provide excellent primary care, specialty care, and ancillary services in a patient centered environment. We are committed to offering convenient access through flexible scheduling, walk in availability, and multiple locations open on weekends. As part of an integrated outpatient system, our patients benefit from coordinated care across providers and services. We hold ourselves to the highest standards of quality and stewardship, ensuring we respect our patients' time, energy, and financial resources while delivering personalized service at every visit. Role Summary The Executive Assistant provides high-level administrative and operational support to the executive leadership. This role ensures seamless executive operations by managing complex calendars, coordinating travel, preparing communications, and anticipating leadership needs. The position requires exceptional professionalism, discretion, organizational strength, attention to detail, and the ability to navigate a fast-paced, multi-location clinical environment with professionalism and accuracy. This position reports to the Chief Executive Officer. Key Responsibilities Deliver comprehensive administrative assistance to the Chief Executive Officer, including meeting preparation and set up, document drafting, and follow through on priorities. Assist additional clinic leaders with administrative needs, ensuring consistent support and operational flow across departments. Draft, edit, and distribute executive level communications with clarity and professionalism while maintaining strict confidentiality. Oversee complex, shifting calendars for multiple leaders, ensuring accurate scheduling, prioritization, and alignment across clinic sites. Arrange travel itineraries, lodging, transportation, and meeting logistics for leaders traveling to internal or external events. Greet and welcome all guests to the office. Coordinate and set up all catering for meetings and select events. Perform routine office duties such as mail handling, post office errands, supply management, and document processing with consistency and reliability. Provide confidential personal support to the Chief Executive Officer as needed, including task coordination, reminders, and logistical assistance. Coordinate information, documentation, and logistics across multiple clinic locations to keep leaders informed and prepared. May assist with expense reconciliation, invoice processing, and preparation of financial materials to support the Chief Financial Officer's fiscal responsibilities. Track deadlines, monitor progress on initiatives, and ensure timely completion of executive priorities. Skills and Competencies Exceptional organizational ability Proficiency in Microsoft Office (Word, Excel, and Outlook) Demonstrates strong professional skills Polished demeanor with professional business casual presentation Strong communication proficiency and responsiveness Advanced administrative capability Skilled interpersonal awareness Proactive problem-solving strength Reliable multi-tasking capacity Detail oriented accuracy Adaptable operational flexibility Minimum Hiring Standards (required qualifications): Bachelor's degree and two years of experience, or a combination of education and related experience. Proficiency in Microsoft Office. Employment is contingent upon signing the company's nondisclosure agreement (NDA).

Pay:

$52,296.06 - $68,296.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): How proficient are you in Microsoft Office (Excel, Word, Outlook, etc.)? Ability to

Commute:

Lawrenceville, GA 30049 (Preferred) Willingness to travel: 25% (Preferred)

Work Location:

Hybrid remote in Lawrenceville, GA 30049