Executive Assistant / Operations & Billing Coordinator G Power Solutions, Inc. Sugar Land, TX Job Details Part-time $25 - $35 an hour 5 hours ago Benefits Flexible schedule Qualifications Microsoft Word Customer follow-ups Customer communication Confidential information handling Microsoft Excel Microsoft Outlook Accounts receivable management Financial records management Financial record maintenance Invoice data entry Microsoft Teams Office experience Full Job Description Executive Assistant / Operations & Billing Coordinator G Power SolutionsHouston Metropolitan AreaPart-time | $30-$35 per hour, depending on experienceInitially 20-25 hours per week

IMPORTANT LOCATION INFORMATION

Applicants must currently reside in the Houston metropolitan area. This position will begin remotely and transition to office-based work once G Power Solutions secures an office in the Houston area. The office location and transition date have not yet been finalized. Candidates must be willing to commute to the future office; the specific location and attendance expectations will be discussed before an offer is accepted.

ABOUT THE OPPORTUNITY G

Power Solutions provides electrical testing and commissioning services for industrial, power generation, and data center projects. We are seeking an experienced Executive Assistant / Operations & Billing Coordinator to work directly with the company President. This person will organize daily administrative activities, maintain accurate billing records, coordinate personnel logistics, and follow through on outstanding tasks. The right candidate can turn emails, timesheets, receipts, and project information into organized records, accurate invoices, and clear next steps. You should be comfortable working independently, asking focused questions, and keeping the President informed without needing repeated reminders.

KEY RESPONSIBILITIES

Organize the President's Outlook inbox, flag priorities, draft correspondence, and track follow-up items. Manage calendars, appointments, meetings, and deadlines. Prepare customer invoices in Xero using approved rates, purchase orders, timesheets, expenses, and supporting documents. Track accounts receivable, follow up professionally on overdue invoices, and identify billing discrepancies. Enter and organize vendor bills, track accounts payable due dates, and prepare payment information for approval. Collect and review personnel timesheets, receipts, mileage, and per diem records; resolve missing information before submission. Coordinate personnel travel, hotels, rental vehicles, and itineraries. Maintain organized project files and customer records in Microsoft 365, Teams, and SharePoint. Help format proposals, assemble customer documentation, and maintain purchase order and project trackers. Update HubSpot records and track customer follow-up activities. Assist with recruiting coordination and personnel onboarding records as needed. Provide a concise Friday report covering invoices issued, outstanding receivables, upcoming payables, missing records, and decisions requiring the President's attention.

REQUIRED QUALIFICATIONS

At least three years of relevant executive assistant, administrative, office operations, or bookkeeping support experience. Hands-on experience preparing customer invoices and supporting accounts payable and accounts receivable. Experience collecting or reviewing personnel timesheets and expense records. Strong proficiency in Microsoft Outlook, Excel, Word, and Teams. Experience with Xero or QuickBooks and willingness to work in Xero. Strong written communication, attention to detail, and professional customer follow-up. Ability to manage confidential business, customer, and personnel information. Reliable internet access and a suitable environment for remote work. Availability for an agreed part-time schedule during Central Time business hours. Current Houston-area residence and willingness to transition to office-based work.

PREFERRED EXPERIENCE

Supporting a business owner or company President. Electrical contracting, construction, engineering, industrial services, or another project-based business. Purchase order billing, time-and-material invoicing, travel coordination, and field personnel administration. SharePoint and HubSpot.

SCHEDULE AND GROWTH

The position will begin at approximately 20-25 hours per week, with working hours agreed in advance. Additional hours or expanded responsibilities may become available as business needs grow; increased hours are not guaranteed.

HOW TO APPLY

Submit your resume and a brief explanation of your experience with invoicing, accounts payable, accounts receivable, and supporting a business owner. Include the accounting software you have used and confirm your Houston-area location and willingness to work from a future local office.

Pay:

$25.00 - $35.00 per hour

Benefits:

Flexible schedule Application Question(s): How many years of executive, administrative, or office operations experience do you have? Do you currently reside in the Houston metropolitan area? This role starts remotely and will move to a Houston-area office. Are you willing to discuss the location and commute before accepting an offer? Have you personally prepared customer invoices and supported both accounts payable and accounts receivable? Have you collected or reviewed employee timesheets and expense records? Which accounting systems have you used, and what tasks did you perform in them? Can you work 20-25 hours weekly on an agreed schedule during Central Time business hours?

Work Location:

Remote