Executive Assistant to CEO

Benefits:

Employee discounts Flexible schedule Opportunity for advancement Training & development

ABOUT REIMAGINE RESOURCES

Reimagine Resources provides full-service fitness facility solutions nationwide, including consultation, gym design, equipment installation, repair, and maintenance. We maintain the highest standards of professionalism, responsiveness, and service excellence.

ABOUT THE FOUNDER & CEO

The founder and CEO of Reimagine Resources leads its growth as a hands-on CEO frequently traveling for business. With direct responsibility for strategy, operations, and client relationships, the CEO requires an Executive Assistant who upholds their professional standards in all interactions.

POSITION SUMMARY

The Executive Assistant reports directly to the Founder & CEO, and serves as the primary gatekeeper for their time, communications, and priorities. This role demands unwavering professionalism, absolute discretion, and the ability to represent the CEO with authority and respect. The position begins part-time with potential to transition to full-time, including occasional domestic travel as needed.

PRIMARY RESPONSIBILITIES

Executive Support:

Manage the CEO's calendar, appointments, and travel arrangements with precision Screen and prioritize all incoming communications (email, phone, inquiries) Prepare professional correspondence and documents on behalf of the CEO Coordinate meeting preparation, agendas, and follow-up actions Maintain organized records of contracts, projects, and key business documents Track company-wide deadlines and initiatives requiring CEO attention

Gatekeeper & Representation:

Serve as the professional interface for all CEO interactions Set expectations and tone for how colleagues, clients, and vendors engage with the CEO Exercise judgment in filtering requests and protecting the CEO's time Handle confidential matters with complete discretion

Additional Support:

Assist with select personal scheduling and logistics (travel-related) Occasional domestic travel to support CEO activities

QUALIFICATIONS

Essential:

3+ years executive assistant experience supporting C-level leadership Impeccable professional judgment and communication skills Absolute discretion and proven ability to maintain confidentiality Exceptional organizational abilities and attention to detail Proficiency in Microsoft Office Suite and Google Workspace Bachelor's degree required

Preferred:

Experience supporting executives with heavy travel schedules Ability to represent executive leadership with authority and poise

TRUST AND PROFESSIONALISM

This role requires complete loyalty to the CEO's priorities and standards. The Executive Assistant must earn trust through consistent professionalism, discretion, and respect for the position they represent. All references will be thoroughly vetted.

WORK ARRANGEMENT

Part-time start: 20-25 hours per week during business hours

Hybrid:

Minimum 3 days per week in-office (Fenton, MO) First month primarily in-office for training Occasional travel required Full-time transition potential based on performance and company growth

COMPENSATION

$22.00 per hour starting $22.00 - $28.00 per hour based on performance Contract-to-hire structure

HOW TO APPLY

Qualified candidates will submit resume, cover letter explaining their executive support philosophy, and three professional references (including at least one C-level reference). Reimagine Resources is an equal opportunity employer committed to professional excellence. Flexible work from home options available.