Executive Assistant to Founder & CEO Flux Consulting Group LLC Upland, CA Job Details Full-time $88,000 - $104,000 a year 1 day ago Qualifications Bilingual Resourcefulness Solution development Passport requirements compliance Executive administrative support Research Maintenance schedule management CDL High school diploma or GED Organizational management Driver's License Problem-solving Business support experience for CEO Professionalism Flexibility Full Job Description Flux Consulting Group Upland, California | Flexible Hybrid + Travel Full-Time | $88,000-$104,000 annually About the Role Flux Consulting Group is seeking an exceptional Executive Assistant to work directly with our Founder & CEO. This is not a traditional administrative role centered solely around calendar management and scheduling. We are looking for someone who can operate alongside a fast-moving executive, anticipate what needs to happen next, create structure around competing priorities, and make sure commitments actually get closed out. The right person will be proactive, highly organized, resourceful, polished, and comfortable exercising independent judgment. They should be able to receive an objective rather than a detailed set of instructions, determine the appropriate next steps, and move things forward. The role will support the Founder across Flux Consulting Group, affiliated business initiatives, and occasional personal or logistical matters that directly impact his ability to focus on higher-value priorities. Success in this position means the Founder spends less time tracking, coordinating, remembering, and following up - and more time focused on the areas where his involvement matters most. What You'll Do Executive & Calendar Support Manage and strategically coordinate the Founder's calendar, meetings, travel, and changing priorities. Protect the Founder's time by identifying conflicts, unnecessary meetings, scheduling inefficiencies, and items that can be handled without his direct involvement. Anticipate upcoming needs related to meetings, travel, projects, and commitments. Coordinate complex travel arrangements and provide support during travel when required. Prepare the Founder for meetings by ensuring relevant information, materials, logistics, and context are readily available. Meeting & Follow-Up Management Attend selected internal and external meetings alongside the Founder. Capture decisions, commitments, deadlines, and follow-up items. Initiate follow-up immediately following meetings rather than waiting for direction. Maintain visibility into commitments made by or to the Founder and ensure nothing falls through the cracks. Surface overdue items, blockers, and decisions requiring the Founder's attention. Delegation & Accountability Support Maintain a clear system for tracking items the Founder delegates across the organization. Proactively follow up with team members on outstanding commitments and deadlines. Provide concise status updates so the Founder can quickly understand what is on track, what is outstanding, and where his involvement is required. Escalate issues appropriately without assuming ownership of work that belongs to another team member or project lead. Communication & Inbox Support Help organize and prioritize communications as trust and familiarity with the role develop. Draft emails, follow-ups, meeting requests, and other communications on behalf of the Founder. Identify messages requiring immediate attention versus those that can be handled independently or delegated. Communicate professionally with employees, clients, executives, vendors, agencies, and external partners. Represent the Founder's priorities accurately and professionally in routine communications. Executive Operations & Logistics Handle administrative and logistical matters that would otherwise consume the Founder's time. Research unfamiliar processes, determine requirements, and coordinate execution with limited direction. Assist with matters such as permits, registrations, appointments, business documentation, purchases, reservations, and other executive logistics. Coordinate expenses, receipts, mileage, travel documentation, and other administrative processes. Learn and utilize company systems for expense tracking, time tracking, project information, communications, and other workflows. Support special initiatives directly involving the Founder without becoming the default project manager for those initiatives. What We're Looking For We're less concerned with a specific industry or degree than we are with how you operate.

The strongest candidate will be:

Proactive:

You notice what needs to happen and act before being asked.

Calm under pressure:

You create urgency without creating chaos.

Highly organized:

You can manage dozens of moving pieces without relying on someone else to remind you.

Resourceful:

You are comfortable hearing, "We need to get this done," and figuring out how.

An exceptional communicator:

You are polished and comfortable communicating with everyone from field staff to senior executives.

Adaptable:

You understand that different people and situations require different communication styles.

Discreet:

You can be trusted with confidential business and personal information.

Persistent:

You follow things through to completion without becoming unnecessarily aggressive or creating friction.

Comfortable with ambiguity:

You do not need every task converted into a detailed checklist before acting.

Technologically capable:

You are comfortable learning new systems and using technology to create organization and efficiency.

Good judgment:

You understand what you can handle independently, what should be delegated, and what requires the Founder's attention. Experience That Could Translate Well We are open to candidates from several backgrounds. Particularly relevant experience may include executive or founder support within: Technology or high-growth companies Entertainment, talent, production, or similar fast-moving environments Consulting or professional services Hospitality or other high-touch client environments Executive offices supporting founders, CEOs, or senior leadership Direct experience supporting a founder, CEO, entrepreneur, executive, talent principal, or other senior decision-maker is strongly preferred. We value demonstrated judgment, ownership, communication ability, and resourcefulness more than a particular educational background. Work Style & Travel This position is based in the Upland, California area and operates in a flexible, dynamic work environment. Some days will be spent working from the office, some days may be worked from home, and some days will involve traveling or working alongside the Founder at meetings, client sites, events, or other locations. Approximately 20-30% travel should be expected, although actual travel will vary based on business needs. At times, the Executive Assistant may travel alongside the Founder for client meetings, projects, conferences, and other business activities. This is not a traditional 9-to-5 office position, nor is it a fully remote position. The role requires someone who is comfortable with a schedule and work location that can change based on the Founder's priorities and business needs. There may be early meetings, travel days, occasional evening follow-ups, and periods of greater flexibility between commitments. We're looking for someone who values that flexibility and can remain responsive and organized without needing a rigid daily structure.

Compensation Salary:

$88,000-$104,000 annually, depending on experience. What Success Looks Like Within the first several months, the Executive Assistant should understand how the Founder works well enough that fewer things require explicit direction. "Here is what I noticed. Here is what I have already handled. Here is what is still outstanding, and here are the two things I need your decision on." Over time, this person should become a trusted extension of the Founder - someone who creates structure around a fast-moving environment, keeps commitments visible, anticipates needs, and gives the Founder meaningful time back.

Pay:

$88,000.00 - $104,000.00 per year Application Question(s): What type of executive do you work best with, and what type of working environment allows you to be most effective? Briefly describe the executive or senior leader you supported most closely. What responsibilities did you personally own, and how independently did you operate? In your most recent executive support role, how did you support the executive beyond calendar management? Please give 2-3 specific examples. Tell us about a time your executive gave you an outcome but not a process. How did you figure out what to do? Tell us about a specific time you anticipated an executive's need or prevented a problem before they asked you to address it. What did you notice, and what did you do? Tell us about a time an executive delegated something to another person and you were responsible for making sure it didn't fall through the cracks. How did you track it and follow up? This role can include office days, remote work, travel, early meetings, and evening follow-up. How does that fit with what you are looking for?

Education:

High school or equivalent (Required)

Experience:

Executive/ Founder support: 3 years (Required)

Language:

Bilingual (Preferred)

License/Certification:

CDL (Required) Shift availability: Day Shift (Required) Night Shift (Required) Ability to

Commute:

Upland, CA 91786 (Required) Willingness to travel: 100% (Required)

Work Location:

Hybrid remote in Upland, CA 91786