Executive Assistant to Managing Principal

About the Role We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Managing Principal on a part-time basis (25 hours per week), with the possibility to extend to 30 hours per week in the future . This is a high-impact role that goes beyond traditional administrative support. You will help bring structure, organization, and efficiency to daily operations and initiatives. The ideal candidate is someone who thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable balancing administrative responsibilities with marketing, proposal coordination, and special project support.

Position Duties and Responsibilities Include:

Executive Support Manage and prioritize the Managing Principal's calendar, meetings, and commitments Provide structure and organization to email communications, including drafting, editing, and prioritizing correspondence Coordinate internal and external meetings, including agendas, materials, and follow-ups Act as a gatekeeper and facilitator to optimize the Managing Principal's time Proposals & Business Development Support Assist in the preparation and development of proposals Maintain proposal templates, and related documentation Marketing & Administrative Coordination Support marketing initiatives Help maintain and update company marketing materials Assist with event coordination and client-facing activities as needed Office Management Ensure the office is well-maintained, organized, and fully stocked with necessary supplies and equipment Support general administrative and technology needs across the office Projects and Systems Administration Maintain and update internal systems with accurate project and business information Special Projects Provide support on ad hoc initiatives, strategic efforts, and internal projects.

Requirements:

2-3+ years of experience in an executive assistant, operations assistant, or similar role. Associates and/or bachelor's degree in a relevant field preferred, but not required. Qualifications/Skills Strong organizational and time management skills with exceptional attention to detail Proficiency in Microsoft Office (Outlook, Word, Excel, etc.) and familiarity with project management tools Excellent written and verbal communication skills Ability to manage multiple priorities and adapt quickly in a dynamic environment Experience supporting proposals, marketing efforts, or business development activities is highly preferred.

Pay and Benefits:

Pay range based on experience and qualifications: $35 - $45 per hour Benefits include paid time off, sick leave, health care plan, dental plan, vision plan, and 401(k). Flexible work environment with every other Friday off.

Job Type:

Full-time Base Pay:

$35.00 - $45.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Parental leave Vision insurance Application Question(s): Will you now, or in the future, require employer sponsorship?

Work Location:

Hybrid remote in Rancho Santa Margarita, CA 92688