An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Executive Assistant to the Owner (Full-Time) Everest Dental |
Oviedo, FL Job Details Job Type:
Full-time Location:
Hybrid, primarily in-office at our Oviedo, FL office, with some work from home and occasional local errands once established
Pay:
Starting at $19 per hour Job Description Everest Dental, a busy family dental practice in Oviedo with 30,000+ patients and a 5-star reputation, is hiring a full-time Executive Assistant to be the owner's right hand. After 10+ years of growth, our owner-dentist is stepping back from the chair to run the practice as an owner-operator, and he needs one person to run the day alongside him. This is a broad, high-trust role. In a given week you might run payroll, track down a KPI that slipped, sit with a vendor on a software migration, keep a build-out project moving, and clear the owner's inbox before he has finished his coffee. It is equal parts executive assistant, operations coordinator, and project driver. If being the person who holds all of that together sounds energizing rather than exhausting, read on. One thing we want to be clear about up front: this is a hybrid role, but hybrid here means primarily in-office, especially in the first several months, with some work from home and occasional local errands once you are established. Payroll, deposits, team coordination, and being present for the owner are in-office by nature. We would rather say that plainly now than have it be a surprise. What You'll Do Keep the owner organized and on track Manage his calendar, protect his focus time, and schedule meetings Manage his inbox and follow-ups Hold him accountable to deadlines and commitments Break big projects into steps and clear roadblocks Run day-to-day operations Run bi-weekly payroll and make weekly bank deposits Review bills and order supplies Oversee insurance claims, aging reports, and associate credentialing Track associate dentist production Build accountability systems Own KPI tracking and make sure the team enters their numbers consistently Create and maintain checklists, spreadsheets, and workflows Give the owner a clear weekly read on results and problem areas Move key projects forward Write SOPs and build the employee handbook Lead a practice-management software migration Help steer the search and build-out of a larger location Coordinate with contractors, vendors, and outside professionals Light personal support, as needed Occasional local errands or time-sensitive family logistics This is about reducing friction, not daily personal service Must-Have Qualifications Full-time availability, primarily in-office, Monday through Friday Highly organized, with strong attention to detail and follow-through A direct, clear communicator who can hold others accountable Comfortable learning new systems, spreadsheets, and software quickly Trustworthy and discreet with confidential and financial information Reliable transportation, a valid Florida driver's license, and proof of auto insurance Local to the Oviedo or Orlando area Nice-to-Have Qualifications Prior experience as an executive assistant, administrative assistant, or office coordinator Experience in a dental, medical, or healthcare practice Familiarity with payroll, bookkeeping, or KPI tracking Experience with project management tools (Asana, Trello, Monday, etc.) Why You'll Love This Role A real seat at the table: direct daily access to the owner, with visible impact Genuine growth: a full-time role with room to expand in both scope and pay
Variety:
no two days the same, spanning operations, accountability, and projects A dedicated workstation of your own A stable, established practice (10+ years, 30,000+ patients) with a team culture built intentionally over the past year About Everest Dental Everest Dental has served the Oviedo and greater Orlando community for over a decade, providing comprehensive family and cosmetic dentistry. We have earned 500+ five-star Google reviews by treating every patient like family. Learn more at everest-dental.com.
