Executive & Personal Assistant to Founder & CEO LightWork Therapy and Recovery Woburn, MA Job Details Part-time $32 - $40 an hour 12 hours ago Benefits Flexible schedule Qualifications Teamwork Triage Project coordination Executive administrative support Research Full Job Description Executive & Personal Assistant to Founder & CEO LightWork Therapy and Recovery Part-Time | Hybrid LightWork Therapy and Recovery is looking for a highly organized, proactive, warm, and resourceful Executive & Personal Assistant to support our Founder and CEO, Jackie Lightner. This role is perfect for someone who genuinely loves making other people's lives easier. We're looking for a person who can see what needs to happen, take ownership of it, and keep things moving without needing constant direction. The goal of this role is simple: take the small-but-constant things off the CEO's plate so she can spend more time leading, creating, and focusing on the work that actually requires her. This is a unique role that blends executive support, business coordination, personal assistance, and a little bit of creative/brand support. No two weeks will look exactly the same. What You'll Own Calendar

+ Scheduling Manage and organize the CEO's professional calendar Coordinate meetings, calls, appointments, speaking engagements, and events Help protect focus time and prevent an unnecessarily chaotic schedule Handle scheduling changes and communication with attendees Inbox

+ Follow-Up Help organize and triage emails Draft routine responses and correspondence Track outstanding conversations, requests, and follow-ups Make sure important things don't get lost in the shuffle Speaking

+ Personal Brand Coordinate speaking engagements, podcasts, panels, and event logistics Keep bios, headshots, speaker materials, and other assets organized and updated Assist with content shoot logistics and communication Help maintain an organized bank of photos, videos, ideas, and upcoming opportunities Personal

+ Family Logistics Coordinate appointments, reservations, travel, household vendors, and other personal logistics Assist with gifts, returns, research, ordering, and occasional errands Help coordinate childcare or family scheduling when needed Take ownership of those random life-admin tasks that somehow take 45 minutes when they should take five You'll Probably Love This Role If You Are... Exceptionally organized without being rigid Proactive and naturally think a few steps ahead Someone who enjoys closing loops and checking things off Comfortable working independently and making reasonable decisions Resourceful — if you don't know how to do something, you figure it out Warm, personable, and comfortable communicating with lots of different personalities Discreet and trustworthy with confidential business and personal information Tech-savvy and able to learn new systems quickly A strong communicator and writer Comfortable with a role where priorities sometimes shift quickly The kind of person who hears "I need to remember to do that" and immediately makes sure it actually gets done This Role Is Not... A position where you'll sit around waiting to be handed a to-do list. We're looking for someone who eventually learns the rhythms of the business and CEO well enough to anticipate needs, notice loose ends, and take genuine ownership of their areas. You do not need to come from the mental health field. Executive assistance, operations, hospitality, event coordination, project management, or similar experience could all translate beautifully. About LightWork LightWork Therapy and Recovery is a growing women-centered mental health treatment organization committed to providing compassionate, human-first care. Just as importantly, we're intentional about creating a workplace where our team feels supported, valued, and connected. Our culture is warm, fast-moving, collaborative, and deeply human. We take our work seriously without taking ourselves too seriously. The Details Part-time position with the potential to grow Hybrid role with a combination of remote work and occasional in-person needs Some flexibility in schedule is important Compensation based on experience If you're someone who gets genuine satisfaction from bringing order to chaos, making people's days run more smoothly, and being the person everyone can count on, we'd love to hear from you.

To apply:

Please send your resume along with a short introduction telling us a little about yourself, why this type of role appeals to you, and what makes you exceptionally good at keeping someone else organized.

Pay:

$32.00 - $40.00 per hour Expected hours: 10.0 - 25.0 per week

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Woburn, MA 01801