Executive Personal Assistant Monarca Capital Mohnton, PA Job Details Full-time $25.00 - $31.38 an hour 1 day ago Benefits Parental leave Flexible schedule Qualifications Optimizing workflow processes Project team coordination Google Workspace Confidential information handling Microsoft Excel Office activity coordination Microsoft Outlook Business travel arrangements Phone communication Operations coordination Zoom Filing Executive administrative support Mid-level Transcription Video conferencing software Financial record maintenance QuickBooks Data entry Collaborative technology platforms Organizational skills Microsoft Teams Project management software Telephone systems Multi-line phone systems Corporate event planning Video conferences (communication methods) Office management Phone call management Leadership Full Job Description Overview We are seeking a dynamic and highly organized Executive Personal Assistant to provide exceptional support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, and facilitating effective communication across teams. The ideal candidate will demonstrate proactive problem-solving, impeccable attention to detail, and a passion for streamlining executive workflows. Join us to be a key contributor in a fast-paced environment where your organizational skills and technical proficiency will drive success and efficiency. Duties Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements for executives. Handle all aspects of office management, including filing, data entry, and maintaining confidential records with integrity. Organize and assist with planning events, conferences, and internal meetings, ensuring all logistics are flawlessly executed. Provide comprehensive administrative support such as drafting correspondence, proofreading documents, transcribing meetings, and managing internal communication channels. Utilize productivity software like Microsoft Office, Google Workspace, and Microsoft Outlook Calendar to streamline workflows and enhance productivity. Coordinate project activities across teams using project management tools to ensure deadlines are met and objectives are achieved. Facilitate communication between executives and internal or external stakeholders via phone etiquette, video conferencing software, and multi-line phone systems. Qualifications Proven experience as an executive assistant or personal assistant supporting C-suite or senior executives in a fast-paced environment. Strong organizational skills with the ability to manage multiple priorities efficiently while maintaining attention to detail. Excellent written and verbal communication skills coupled with professional phone etiquette. Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, QuickBooks for bookkeeping tasks, and video conferencing software such as Zoom or Teams. Demonstrated ability to handle confidential information discreetly with integrity. Experience with event planning, business travel arrangements, data entry, filing systems, and office management procedures. Ability to work independently with minimal supervision while collaborating effectively within a team environment. Join us as an Executive Personal Assistant where your organizational expertise will empower our leadership team to excel! This paid position offers the opportunity to develop your administrative skills further while contributing meaningfully to our organization's success.

Pay:

$25.00 - $31.38 per hour

Benefits:

Flexible schedule Parental leave

Work Location:

Hybrid remote in Mohnton, PA 19540