Overview We are seeking a dynamic and highly organized Screen Printing and Embodying Executive Coordination Assistant to join our creative team. This energetic role is vital in supporting the seamless execution of screen printing projects, embodying brand vision, and coordinating executive activities. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, technical proficiency, and a passion for creative production. This paid position offers an exciting opportunity to contribute to innovative projects while providing comprehensive executive support. Duties Assist with planning and organizing screen printing projects, ensuring timely delivery and quality standards are met Coordinate with design teams, vendors, and production staff to streamline workflows and maintain project timelines Manage executive calendars, schedule meetings, and organize project-related events using productivity software such as adobe as well as Microsoft. Handle internal communication channels to facilitate collaboration across departments and with C-suite executives Support bookkeeping tasks including invoicing, expense tracking via QuickBooks, and data entry for project budgets Prepare detailed reports, proofread documents, and transcribe meeting notes to ensure clarity and accuracy Arrange business travel accommodations, prepare agendas for meetings or events, and oversee office management duties including filing and front desk responsibilities Utilize video conferencing software for remote meetings, ensuring smooth communication between teams and external partners Requirements Proven experience in administrative support roles, particularly as an executive assistant or personal assistant within creative or production environments Strong organizational skills with the ability to manage multiple projects simultaneously while maintaining attention to detail Excellent typing speed, writing skills, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with productivity tools like DocuSign Familiarity with project coordination methods and office management practices including filing systems and multi-line phone systems Technical proficiency with video conferencing software and office equipment; experience with QuickBooks for bookkeeping is preferred Exceptional communication skills with professional phone etiquette and the ability to handle confidential information discreetly Experience in event planning—organizing workshops, team-building activities or client presentations—is a plus Ability to work collaboratively with diverse teams including C-suite executives while demonstrating initiative and proactive problem-solving skills Join us in a role that combines creativity with organization! Your expertise will empower our team to deliver outstanding screen printing projects while supporting our leadership in a vibrant work environment. We value energetic professionals eager to make an impact through meticulous coordination, innovative thinking, and dedicated support.

Pay:

$18.00 - $25.00 per hour Expected hours: 10.0 - 30.0 per week

Benefits:

Flexible schedule

Work Location:

In person