Required Education:

• Associate's degree

Required Skills, Knowledge, and Experience:

• Several years of progressively responsible administrative or executive-support experience
• Experience supporting a senior leader, director, executive, or department head
• Strong document preparation, proofreading, and business writing skills
• Advanced Microsoft Office skills, particularly Excel, Word, and Access
• Experience handling confidential records and sensitive information
• Strong organizational skills and the ability to manage competing priorities independently
• Sound judgment when handling administrative matters and determining appropriate follow-up
• Experience coordinating with multiple departments, agencies, organizations, or external stakeholders
• The ability to understand and follow detailed written and verbal instructions

Executive Administrative Assistant Job Responsibilities:

• Provide direct administrative support to a department or agency director/assistant director
• Manage calendars, appointments, conferences, meetings, and other executive commitments
• Coordinate meetings with state officials, public and private organizations, professional groups, and other stakeholders
• Prepare, edit, and review correspondence, memoranda, reports, forms, statements, and other official documents
• Draft routine correspondence and administrative communications independently
• Respond to routine administrative inquiries by phone, email, and other communication channels
• Review documents for accuracy, completeness, content, and compliance with established administrative procedures
• Research and gather information needed for correspondence, presentations, speeches, reports, and administrative projects
• Coordinate with other employees and departments to resolve routine administrative and scheduling issues
• Maintain confidential departmental and agency files and records
• Perform complex data entry and word-processing functions using Microsoft Office and other software applications
• Use Excel, Access, Word, and related applications to organize information and prepare reports and other materials
• Organize data and develop effective methods for presenting information to meet department needs
• Provide direction, review, or oversight to a small clerical/administrative staff when required
• Perform other related administrative duties as assigned
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.