Executive Assistant / Administrative Coordinator Summerville, SC | Full-Time | Monday-Friday | $55,000-$65,000/year Are you the person who always knows what needs to happen next? We're looking for a smart, organized, dependable, and proactive person to become an important part of our team and help keep several businesses running smoothly. Our businesses are primarily in logistics and real estate , so no two days are exactly alike. One day you may be working on bookkeeping and invoices, the next you may be coordinating with a vendor, organizing paperwork, handling a property-related issue, or making sure an important deadline doesn't get missed. This is not a job where we want someone sitting around waiting to be told what to do. We're looking for someone who can take ownership, figure things out, follow through, and keep things moving. What you'll be doing You'll work closely with the business owner and help with a wide variety of business and administrative responsibilities, including: Keeping calendars, schedules, appointments, and meetings organized Managing emails, correspondence, documents, and follow-ups Working with vendors, contractors, clients, tenants, and business partners Keeping important paperwork, contracts, and records organized Tracking deadlines and making sure things don't fall through the cracks Handling invoices, bills, receipts, and other financial paperwork Performing bookkeeping and bank/credit-card reconciliations in QuickBooks Assisting with accounts payable and accounts receivable Preparing spreadsheets and basic financial reports Helping coordinate logistics-related administrative tasks Assisting with real estate and property-related administrative needs Working with CPAs and other professional advisors when needed Occasionally handling personal administrative tasks for the business owner Jumping in wherever an extra set of capable hands is needed Approximately 90% of the position is business-related and 10% is occasional personal administrative support. We're looking for a particular type of person Your personality and work style are just as important to us as your resume. The right person is someone who: Takes ownership. If you see something that needs to be done, you take care of it rather than waiting for someone to ask. Is organized. You can keep track of a lot of moving pieces without becoming overwhelmed. Pays attention to details. You notice when something doesn't look right and you aren't afraid to ask questions. Follows through. If you say you're going to handle something, we can count on it being handled. Is resourceful. You can figure things out, research an answer, make a phone call, or find the right person when you don't immediately know what to do. Is trustworthy. You'll have access to financial information and, occasionally, personal information. Discretion and good judgment are extremely important. Likes variety. If you want to do exactly the same thing every day, this probably isn't the job for you. If you enjoy having different responsibilities and being involved in many aspects of a business, you'll probably love it. Experience we're looking for You don't need to check every box, but we're looking for someone with: 3+ years of administrative, executive assistant, office management, or similar experience Previous bookkeeping experience QuickBooks experience Strong computer skills Comfortable using Excel or Google Sheets Excellent organization and attention to detail Strong written and verbal communication skills Ability to work independently Reliable transportation Ability to work in person in Summerville, SC Experience in logistics, trucking/transportation, real estate, property management, or small-business administration is a plus. You do not need an accounting degree. Practical bookkeeping experience and being comfortable working with numbers are more important to us. This could be a great fit if... You've been an executive assistant, office manager, bookkeeper, administrative assistant, or similar role and have thought: "I can do a lot more than just what my job description says." Maybe you're the person everyone comes to when something needs to get figured out. Maybe you're exceptionally organized and actually enjoy getting things in order. Maybe you like working directly with an owner or small business where your work actually makes a difference. That's the type of person we're looking for. What you can expect $55,000-$65,000/year , depending on experience Full-time, 40 hours per week Monday-Friday In-person position in Summerville A varied workday — you'll never wonder whether you're going to be bored A position where your work and judgment are genuinely valued Opportunity to become a trusted and important part of the business Interested? Send us your resume and tell us a little about yourself and your previous experience. We'd especially like to hear about: Your administrative experience Your bookkeeping/QuickBooks experience Any experience you've had working directly with a business owner Why you think you'd be good at keeping a busy business owner organized and on track We're looking for the right person , not just someone who checks every box on a job description.

Pay:

$55,000.00 - $65,000.00 per year

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Experience:

Administrative:

3 years (Preferred)

Bookkeeping:

1 year (Preferred)

Work Location:

In person