Executive Assistant Apex Mako Cleaning LLC West Columbia, SC Job Details Full-time $40,000 - $60,000 a year 8 hours ago Qualifications Foreign language proficiency Computer literacy Full Job Description Overview We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership and contribute to the smooth operation of our office environment. As an energetic and proactive professional, you will manage a wide range of administrative tasks, coordinate schedules, and facilitate effective communication across departments. Your expertise in office management, technical proficiency, and exceptional customer service will be instrumental in driving productivity and ensuring a positive workplace experience. Being both fluent in Spanish and English are imperative. Duties Manage complex calendars, schedule meetings, and coordinate appointments for executive team members Handle incoming calls using multi-line phone systems with professionalism and courtesy Prepare, proofread, and distribute correspondence, reports, and presentations using Microsoft Office and Word processing software Organize files, maintain records, and oversee document management systems to ensure easy retrieval of information Assist with data entry tasks, update spreadsheets, and support administrative projects to enhance operational efficiency Provide exceptional customer support at the front desk, greeting visitors and directing inquiries with friendly professionalism Support office management activities including supply ordering, facility coordination, and event planning to foster a productive environment Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software for efficient task completion Excellent organizational skills with the ability to prioritize multiple tasks effectively Demonstrated experience with office management, clerical duties, and data entry procedures Exceptional communication skills in both verbal and written forms; bilingual abilities are a plus Technical proficiency with computer literacy including familiarity with QuickBooks accounting software is preferred Proven ability to handle phone communication with professionalism using multi-line phone systems and phone etiquette standards Strong attention to detail for proofreading documents, managing files, and maintaining accurate records Experience in personal assistant roles or administrative support positions that require time management and client communication skills Join us to be part of an energetic team dedicated to excellence! Your organizational talents combined with your proactive attitude will help us achieve our goals while providing outstanding support across our organization.

Pay:

$40,000.00 - $60,000.00 per year

Language:

Spanish (Required)

Work Location:

In person