What You Will Own:

Contracts and compliance

Prepare purchase agreements, listing agreements, addenda, amendments, and disclosures for signature
Send documents for e-signature, track what is outstanding, and follow up until every file is fully executed
Maintain complete, compliant transaction files and keep the Keller Williams brokerage checklist current Contract-to-close coordination
Build and manage the timeline for each transaction (earnest money, inspection, appraisal, financing, closing)
Coordinate with lenders, title companies, inspectors, appraisers, and cooperating agents
Track contingency deadlines and flag anything at risk before it becomes a problem
Confirm closing details, review settlement statements for accuracy, and schedule signings Organization and systems
Keep the CRM accurate and current: contacts, notes, statuses, and pipeline stages
Maintain listing files, marketing checklists, and vendor records
Manage the lead agent's calendar, appointments, and file prep ahead of meetings
Document the way we do things so the process survives higher volume Light client contact (10-15% of your week)
Send scheduled status updates so clients always know what is next
Answer straightforward logistical questions by email or text
Route pricing, negotiation, and strategy questions to the agent You are the steady voice that confirms details, not the one negotiating them.

What This Role Is Not Being direct saves everyone time.

This is:

Not a sales role, and not a lead generation or appointment setting position
Not a commission-only, leaderboard environment
Not a role where priorities change every hour
Not a job where you are left to guess: you will be trained and have a documented workflow You Will Do Well Here If
You are patient, steady, and consistent, and take pride in being the person others can rely on
You would rather do one thing correctly than five things quickly
You follow a process and improve it over time instead of working around it
You are comfortable with repetition; the same checklist on the fiftieth file still gets your full attention
You communicate calmly and clearly in writing
You notice small things: wrong dates, missing initials, names spelled two different ways
You prefer a defined role, clear expectations, and a manager who tells you what \"good\" looks like This is probably not your fit if:
You need constant variety and get restless with routine
You dislike checklists, documentation, or being asked how a file is tracking
You want to be the face in front of the client or on the sales side Requirements
2+ years in an administrative, coordination, operations, or paralegal role ○ Real estate, title, mortgage, or legal experience strongly preferred
Strong written communication; comfortable managing email and text volume without letting items sit
Confident with technology (Google Workspace, e-signature platforms, CRM systems). We will train you on our stack
Ability to manage 15-25 active files at once without missing deadlines
Tennessee real estate license not required; if you hold one or want to pursue one, we will support it
Reliable, on time, and available during standard business hours in our Chattanooga office Compensation and Schedule
$45,000-$60,000 per year, based on experience and real estate transaction background
Per-file bonus after a 90-day ramp period
Full-time, Monday-Friday, 8:30 AM to 5:00 PM
In-office in Chattanooga; hybrid flexibility considered after 90 days
Paid time off and paid holidays
Start date: immediate, with flexibility for a standard two-week notice How to Apply Submit your resume and a short note (max 200 words) answering this question: Describe a system or checklist you built or maintained in a previous role, and how you knew it was working.

Begin your note with the word \"Anchor\" so we know you read the full posting. Applications without this note and keyword will not be reviewed.

Pay:

$40,000.00 - $60,000.00 per year

Benefits:

Paid time off

Work Location:

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