Job ID:

5860517\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\n

JOB DESCRIPTION

\nJob Title\nExecutive Assistant\nEvaluation Type\nParaprofessional\nDepartment\nVarious Departments\nPay Grade\nP8\nFLSA\nNon-Exempt\nDate Revised\nJuly 2026\nSupervisor\nVarious Administrators\n

BASIC FUNCTION & RESPONSIBILITY

Work under minimum supervision to provide advanced clerical services to designated administrators. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.\n

QUALIFICATIONS

Education/Certification:

\nHigh school diploma or GED\n

Special Knowledge/Skills/Abilities:

\nKnowledge of school district organization, operations, and administrative policies\nAbility to multi-task numerous complex administrative activities\nHighly proficient skills in keyboarding, word processing, and file maintenance\nExcellent interpersonal, organizational and communication skills\nRequires good mathematical skills\nAbility to evaluate data and statistics and translate into a format which meets the needs and requirements of the administration and department\nAbility to use personal computer and software to develop spreadsheets and databases and do word processing\nAbility to initiate and complete projects and programs\nAbility to research, compile, analyze and report data clearly\n

Experience:

\nThree (3) years of secretarial experience, preferably in a public education environment\n

CHARACTERISTIC DUTIES & RESPONSIBILITIES

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.\n

Records, Reports, and Correspondence:

\nPrepare correspondence, forms, manuals, reports, presentations, and other documents for the designated administrators and various departments.\nCompile pertinent data as needed when preparing various state and local reports.\nMaintain physical and computerized files for the overall department.\nAssist in compiling, maintaining, and updating departmental policies and procedures.\nServe as a liaison with department administration to help ensure a manageable work-flow.\nMaintain communication with select outside parties on behalf of the department, including suppliers, business contacts, shareholders, etc.\nSchedule appointments and maintain the various administrator's calendar.\nSet up meetings including reserving the venue and preparing materials.\nMake travel arrangements including making hotel reservations and turning in conference registration forms.\nAnswer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to various administrators.\n

Accounting:

\nPerform routine bookkeeping tasks, including simple arithmetic operations, for the designated administrator.\nPrepare purchase orders and payment authorizations.\nAssist with department budgetary matters; developing and maintaining.\nCreating spreadsheets and managing databases.\nNegotiating with vendors.\n

Other:

\nAct as confidential assistant to the administration; perform clerical duties relating to personnel and confidential matters.\nReceive, sort, and distribute mail and other documents to department staff.\nReceive, store, order, issue supplies and equipment for the department.\nManaging fax communications and office equipment.\nManaging traditional paper and /or electronic filing systems.\nKeep informed of and comply with all state and district policies and regulations concerning primary job functions.\nProject a positive image to the school and community.\n

SUPERVISION EXERCISED

None\n

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals\n

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting\n

Motion:

Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching\n

Lifting:

Occasional light lifting and carrying (less than 15 pounds)\n

Environment:

May work prolonged or irregular hours; occasional district wide travel\n

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress\n

Position Type:

Full-Time\n

Salary:

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