An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
We are seeking a highly professional, discreet, and experienced Corporate Personal Assistant to provide comprehensive executive and personal support to a busy CEO of a growing company. This high-trust role combines corporate administrative duties with personal coordination, including financial transaction handling in QuickBooks, liaison with attorneys and financial planners, calendar management, and occasional support in a ranch environment. Absolute confidentiality is paramount—a signed Non-Disclosure Agreement (NDA) and confidentiality agreement will be required upon hire. This is a full-time position based in the Burleson/Fort Worth area (Texas). The ideal candidate is proactive, adaptable, detail-oriented, and comfortable handling sensitive personal and financial information.
Responsibilities:
Manage the CEO's executive calendar, including scheduling high-level meetings, travel arrangements, appointments, and personal commitments while anticipating needs and resolving conflicts. Serve as primary point of contact for internal/external communications: handle emails, phone calls, correspondence, and professional interactions on behalf of the CEO. Oversee financial and administrative tasks, including: Entering, reconciling, and reporting transactions in QuickBooks . Processing expenses, invoices, payments, and budget tracking. Coordinating with accountants, and other advisors—scheduling meetings, preparing/following up on documents, and ensuring timely action items. Maintain strict confidentiality of all sensitive corporate, personal, and financial information; exercise sound judgment and discretion at all times. Prepare documents, reports, agendas, and confidential correspondence using Microsoft Office Suite. Coordinate logistics for business and personal errands, events, travel, and special projects. Present professionally in office and executive settings (appropriate business attire required). Handle additional administrative and operational support as needed to enhance CEO efficiency.
Qualifications & Requirements:
Experience as an Executive Assistant , Personal Assistant to CEO , or similar high-level support role. Proficiency with QuickBooks a plus (transaction management, reconciliations, reporting). Exceptional organizational, multitasking, and time-management skills in a fast-paced setting. Impeccable discretion, integrity, and professionalism—must be willing and able to sign and strictly adhere to an NDA and confidentiality agreement. Strong written and verbal communication skills with a polished, professional demeanor. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and general tech adaptability. Ability to adapt to flexible work environments (reliable transportation and valid driver's license). Local to the Burleson/Texas area or willing to commute (no relocation assistance).
What We Offer:
Competitive salary commensurate with experience Flexible schedule. Opportunity for long-term, trusted partnership in a dynamic executive role. Paid Vacation This is a confidential position requiring the highest level of trust and professionalism. Only qualified candidates with relevant experience and a commitment to discretion should apply. Please include a cover letter explaining your background in executive/CEO support and QuickBooks expertise.
Application Instructions:
Apply directly on Indeed with your resume and a brief note on why you're a fit for this high-confidentiality role.
