An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
We will provide the highest quality of fun, food, attractions and service to all our guests and that is determined by having quality people in place like yourself and fellow team members. We believe that the small details will have a BIG impact! Are You an Exceptional Executive Assistant? Adventure Park is looking for an exceptional Executive Assistant who thrives in a fast-paced environment where no two days are ever the same. This is not an administrative position for someone who simply checks boxes. We are looking for a strategic partner, master organizer, and problem solver who can anticipate needs before they arise and keep the Director focused on leading the business. If you are the person who walks into a room and immediately starts creating order, loves solving problems without being asked, and believes details matter because people matter, we'd love to meet you. Position Summary The Executive Assistant serves as the Director's right hand, providing high-level administrative, organizational, and operational support. This role requires exceptional judgment, discretion, professionalism, and the ability to juggle multiple priorities while maintaining a positive attitude. The ideal candidate is proactive rather than reactive, solutions-oriented rather than problem-focused, and understands that anticipating needs is just as important as responding to requests. What You'll Do Manage and maintain the Director's calendar, meetings, and appointments. Monitor and prioritize emails, correspondence, and communications. Anticipate the Director's needs and proactively prepare information, materials, and solutions before they are requested. Coordinate projects and ensure deadlines are met. Serve as a liaison between the Director, leadership team, vendors, and employees. Draft professional correspondence, reports, presentations, and meeting materials as required. Maintain highly organized electronic and paper filing systems. Assist with HR functions including employee communications, record keeping, recruiting support, and confidential personnel matters. Support marketing initiatives including social media, promotions, special events, community outreach, and internal communications. Help coordinate company events, meetings, and special projects. Research issues, identify solutions, and make recommendations to improve efficiency. Handle confidential information with the highest level of integrity and discretion. Jump into whatever needs to be done, even if it isn't listed in the job description. What We're Looking For Exceptionally organized and detail-oriented. Professional, courteous, and respectful in every interaction. A natural problem solver who looks for solutions rather than excuses. Able to remain calm under pressure while managing competing priorities. Highly trustworthy with impeccable integrity and ethics. Resourceful and capable of troubleshooting issues independently. Comfortable making decisions within established authority. An outstanding communicator, both verbally and in writing. Adaptable, flexible, and willing to wear multiple hats. Able to maintain confidentiality at all times. Passionate about creating exceptional experiences for both employees and guests. Preferred Qualifications Experience supporting an executive, owner, or senior leader. Human Resources experience preferred. Marketing, communications, or social media experience preferred. Strong proficiency with Microsoft Office, Google Workspace, and scheduling platforms. Experience managing multiple projects simultaneously. Excellent time management and organizational skills. Ability to prioritize effectively in a rapidly changing environment. Why You'll Love Working Here Adventure Park is an exciting, energetic workplace where every day brings something different. We believe in teamwork, professionalism, accountability, and creating memorable experiences for our guests. We're looking for someone who enjoys making things happen behind the scenes and takes pride in helping leaders—and the entire organization—operate at their very best. Our Ideal Candidate You're the person everyone relies on because nothing falls through the cracks. You notice the details others miss. You anticipate problems before they become emergencies. You communicate with confidence, maintain absolute professionalism, and genuinely enjoy creating order, improving processes, and helping others succeed. If people regularly describe you as organized, dependable, resourceful, and someone who simply "gets things done," this could be the perfect opportunity for you.
