Overview We are seeking a dynamic and highly organized Executive Assistant to support a visionary Founder and a prominent Media Executive. This role offers an exciting opportunity to be at the heart of a fast-paced, creative environment, providing essential administrative support that drives efficiency and success. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills, ensuring seamless daily operations and strategic project coordination. Join us to empower leadership with your expertise in office management, scheduling, and project execution while enjoying a collaborative and energetic workplace culture. Duties Manage complex calendars, schedule appointments, meetings, and business travel arrangements with precision using tools like Microsoft Outlook Calendar and DocuSign. Coordinate internal communications among team members and external stakeholders to ensure clarity and timely information flow. Organize and execute events, meetings, and conferences, handling logistics such as venue booking, catering, technical setup, and attendee coordination. Provide comprehensive executive administrative support including phone etiquette, handling confidential information with discretion, and preparing correspondence or reports. Oversee office operations by managing supplies, filing systems, data entry tasks, and front desk responsibilities to maintain an efficient work environment. Assist with bookkeeping tasks using QuickBooks or similar software; handle invoicing, expense tracking, and basic financial record keeping. Support project management efforts by tracking deadlines, preparing materials for presentations, proofreading documents, transcribing recordings, and ensuring timely completion of deliverables. Requirements Proven experience as an executive assistant or personal assistant supporting C-suite executives in fast-paced environments. Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, video conferencing tools (such as Zoom or Teams), and technical proficiency with office equipment. Excellent written and verbal communication skills coupled with professional phone etiquette. Demonstrated ability to handle confidential information responsibly with integrity. Experience in event planning, project coordination, office management, bookkeeping (QuickBooks preferred), and data entry. Ability to adapt quickly to changing priorities while maintaining productivity; proactive problem-solving skills are essential. High school diploma or equivalent required; additional administrative certifications or relevant coursework is a plus. What we're looking for: Exceptional organization, attention to detail, and reliable follow-through. You track commitments, meet deadlines, and raise issues early. Warm, responsive communication and a strong commitment to customer service. Familiarity with social media platforms and genuine curiosity about emerging trends. Experience using AI tools, or enthusiasm and ability to learn them quickly. Professional presentation for client-facing meetings and events. Join us to be an integral part of a vibrant team where your organizational prowess fuels creative endeavors!

Pay:

$25.00 - $50.00 per hour Expected hours: 15.0 - 20.0 per week

Benefits:

Employee assistance program Employee discount Flexible schedule Professional development assistance

Work Location:

In person