Executive Administrative Assistant

Position Overview Fastsigns Richmond is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership. This role requires strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is a problem-solver who anticipates needs and ensures the executive team operates efficiently. Key Responsibilities Coordinate internal and external communications on behalf of leadership Prepare reports, presentations, and meeting materials Take meeting notes and track action items to completion Screen calls, emails, and correspondence with professionalism and confidentiality Assist with project management and follow-ups across departments Organize and maintain files, records, and documentation Handle expense reports and basic bookkeeping tasks as needed Plan and coordinate events, meetings, and company functions Maintain the company breakroom Prepare for meetings and conferences by ensuring the conference room is ready for visitors Submit completed project write ups to corporate for various contests and submissions Qualifications Proven experience as an Executive Assistant or in a similar administrative role Exceptional organizational and time management skills Strong written and verbal communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Proficiency in Google Workspace Ability to handle sensitive information with discretion High level of attention to detail and accuracy Self-motivated with the ability to work independently Preferred Qualifications Light design experience (Canva or similar) Associate's or Bachelor's degree in Business Administration or related field Compensation & Benefits Pay ranging from $22-$27 per hour based on experience Health, dental, and vision insurance Paid time off and holidays 401(k) with employer match

Pay:

$22.00 - $27.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person