Executive Assistant II Deputy Clerk

Stafford County Public Schools

COMMUNICATIONS PUBLIC INFO

• Stafford, Virginia This job is also posted in Stafford County Public Schools
  Job Details
  

Job ID:

5932118

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately

Job Description

Job Information

Job Title:

Executive Assistant II Deputy Clerk

Department:

Communications Public Information

Reports To:

Chief Communication Officer

FLSA Status:

Non Exempt

Work Calendar:

All 12 Month Staff

Salary Scale:

Clerical Salary Scale

Job Summary and Purpose

The Executive Assistant provides clerical and operational support to the Chief Communications Officer and

the Department of Communications. This role ensures smooth department operations, accurate recordkeeping,

and timely communication with internal and external stakeholders. The successful candidate demonstrates strong

attention to detail, excellent written communication skills, and professionalism when interacting with colleagues

and the public.

Work Objectives/Essential Functions

Prepares, drafts, edits, and distributes written materials across newsletters, emails, websites, and other communications channels.

Maintains archives, databases, and administrative systems to ensure accurate and accessible records.

Welcomes, screens, and assists visitors and callers, addressing inquiries or directing requests to appropriate staff.

Processes and tracks purchase orders, reconciles financial records, and provides documentation to auditors or the Department of Finance.

Collects, verifies, and compiles data for reports and records, ensuring accuracy and compliance with Stafford Schools standards.

Supports department operations and initiatives by coordinating workflow, improving administrative systems, and assisting colleagues as needed.

Serves as Deputy Clerk for School Board meetings.

Engages in professional development, models professionalism and collaboration, and adheres to all District and School Board policies.

Education and Experience

Education Attainment (Required): High school diploma or equivalent

Education Attainment (Preferred): Associate's degree from an accredited college or university Relevant Experience (Required): Two (2) years of professional administrative or clerical experience

Relevant Experience (Preferred): Experience in a K-12 school division and/or a placement similar to an educational

setting.

Prior experience in communications support.

Industry Licensure or Certifications (Required): Valid Virginia Driver's License

Industry Licensure or Certifications (Preferred): Additional Knowledge, Skills, and Abilities

Strong oral and written communication skills, including the ability to present information clearly and facilitate discussions.

Ability to collaborate effectively with staff, leaders, and community partners to achieve shared goals.

Skill in prioritizing tasks, managing multiple initiatives, and adapting to changing needs in a dynamic work environment.

Core Expectations of All Stafford Schools Employees

Engage in ongoing professional development relevant to position.

Respond to written and oral requests for information promptly and thoroughly.

Maintain a clean, neat appearance and dress appropriate to position and duties.

Maintain a record of appropriate attendance and punctuality.

Serve as a role model for students, colleagues, and the general public.

Work in close harmony with supervisor(s) and colleagues.

Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands

Weight Demands Rarely Occasionally Frequently

Lifting

• 1-25 lbs X
  Lifting
• 26-50 lbs X Lifting
• 50+ lbs X Carrying
• 1-25 lbs X
  Carrying
• 26-50 lbs X Carrying
• 50+ lbs X Pushing/Pulling
• 1-25 lbs X
  Pushing/Pulling
• 26-50 lbs X Pushing/Pulling
• 50+ lbs X Physical Demands
  Physical Demands Rarely Occasionally Frequently
  Standing X
  Sitting X
  Walking X
  Reaching X
  Turning/Twisting X
  Balancing/Climbing X
  Stooping/Kneeling X
  Crouching/Crawling X
  Classification Details (Completed by Human Resources)
  

Job Family:

OFFICE MANAGER/EXECUTIVE ASST II NE

Calendar:

ALL 12 MONTH STAFF

Pay Structure:

CLERICAL SALARY SCALE

Position:

956010006

FLSA Status:

NON EXEMPT

Job Grade:

CP24

Job Code:

0030

Status:

ACTIVE

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.

Position Type:

Full-Time

Salary:

$48,492 to $98,388 Per Year

Job Requirements

Citizenship, residency or work visa required