Executive Assistant - Full Time / Days

Back Executive Assistant - Full Time / Days Island Hospital Anacortes, WA 98221, USA May 02, 2026 Full Time Job Description At Island Health, people are at the center of everything we do. As a part of our Executive Administration team, you'll play a vital role in supporting our mission to care for those who care for others. You'll help create a positive and seamless experience for every team member — ensuring they feel valued, supported, and heard

Location:

Anacortes, WA /

Onsite Schedule:

Full Time /

Days Salary Range:

$29.20 - $43.80 per hour For Information on Employee Benefits Reporting to the Executive Business Manager, the Executive Assistant provides administrative support to the Chief Executive Officer (CEO) and administrators and is the primary point of contact for internal and external constituencies on all matters pertaining to the office of the CEO and administrators. The Executive Assistant will have the ability to work independently on projects, from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

What you will be doing:

Adheres to confidentiality requirements of work within Administration, in accordance with district policies and procedures. Completes a broad variety of administrative tasks including composing written communication, which is most often confidential and complex in nature. This communication may include the preparation and/or review of letters, contracts, minutes, reports, spreadsheets, power point presentations and policies and procedures as delegated or as determined independently. Manages the executive team's complex calendars and appointments. Works closely and effectively to keep Administrators well informed of upcoming commitments and responsibilities. Anticipates Administrators needs and proactively prepares necessary materials for meetings. Performs "gatekeeper" role, screening, prioritizing and providing direct access to CEO and administrators time and office. Receives and assists visitors and telephone callers, referring them to the appropriate individuals and/or screening to control interruptions as appropriate. Manages verbal communication effectively in complex and elevated circumstances related to patient or employee concerns, maintaining a calm and professional demeanor at all times. Develops routine responses to community members, patients, physicians and external organizations when requested or within established guidelines approved by the administrators. Provides a bridge for smooth communication between Administration and internal departments; demonstrating leadership to maintain credibility, trust and support with Island Hospital management staff. Handles operation matters not requiring executive disposition appropriately. Informs Senior Leadership Team of operational issues as they are reported; determining which Administrator should address matters requiring executive disposition. Assists administrators in meeting Island Health Organizational Goals. Arranges travel for administrators and Commissioners. Completes travel expense forms and miscellaneous reimbursement requests. Recommends action and implements processes to improve administrative practices and procedures within Administration Department. Recommends upgrades with office equipment, as needed and ensure Admin workroom supplies and coffee mess are stocked. Will support and assist the Executive Business Manage with preparing and assembling the distribution of Island Health Board Meeting agendas, board books, minutes and other related informational materials Will serve as backup for Executive Business Manager with capturing minutes at all Educational, Special and Regular Board Meetings and other Board events as directed by the

CEO/Board of Commissioners Administrative Specific Duties:

Designated representative for Administration on Island Health Morale Wellness & Recognition (MWR) Committee; coordinates and supports Island Health Week Activities, Annual Employee Recognition Event, Summer Picnic and other events as needed. Responsible for the coordination of, or maintenance of, filing systems for Administration office including contract files. Processes and uploads contracts within the designated contract system to ensure compliance with DNV requirements. Designated representative for Daisy Program Coordinator. Responsible for collecting and maintaining Daisy nominations and for organizing and managing quarterly Daisy Award Ceremony. Designated CARES Champion Coordinator for Administration. Responsible for maintaining weekly CARES nominations and for organizing quarterly CARES nomination review meetings. Designated AHC Liaison to enhance and maintain relationship with Call Center. This includes weekly review of issues, monitoring workload backlog for Call Center and continuously improving Call Center resources/training materials. Proficient in advanced levels of office computer software and internet research. Microsoft Office Suite Visio Meditech

BCA DASH

Other special administrative support and projects at the direction of the CEO and Executive Business Manager. What you will bring to the role: BA/BS degree preferred Five (5) years of experience in an administrative support capacity working with senior management, preferably in a healthcare or medical setting. Advanced knowledge of Microsoft Office Suite software applications. Acquire/Maintains a Notary Public License High level of professionalism with the ability to manage sensitive hospital matters discretely, while always maintaining the respect and confidentiality of Island Hospital patients and employees. Possesses excellent written and verbal communication skills. Excellent customer service/public relation skills supportive of our values of Service Excellence in delivering the Promise in each interaction. Ability to supervise, organize and coordinate activities of the Administrative support staff. Ability to establish priorities and coordinate work activities independently, as appropriate using discretion, good judgment and common sense. Ability to take initiative in problem solving and make sound decisions. Exhibits a high level of organizational effectiveness, ability to perform and prioritize multiple tasks seamlessly and has the ability to work well under pressure of deadlines and conflicting priorities. Ability to master new computer skills and programs as needed. Make a Difference with Us At Island Health, every role contributes to our mission of compassionate, high-quality care. Join us and help create a workplace where every team member feels valued and supported. Why You'll Love Working Here We believe in taking care of our people so they can take care of others. When you join Island Health, you'll enjoy a culture that values integrity, compassion, teamwork, and growth — plus a robust benefits package that includes: Comprehensive Medical, Dental, and Vision Insurance Generous Paid Time Off and Extended Illness Benefits Life Insurance and Long-Term Disability Coverage Vested Retirement Contributions and Flexible Spending Accounts Tuition Reimbursement and Student Loan Repayment Programs Employee Recognition Events and a supportive, community-focused team Ready to Apply? Apply today and take the next step in your career with Island Health. Email me jobs like this About Island Hospital Island Hospital is an integral part of the great quality of life in Anacortes, Washington and we are actively recruiting for a number of employment opportunities. Located on beautiful Fidalgo Island, Island Hospital is the center for health and wellness in west Skagit County, also serving north Whidbey Island and the San Juan Islands. We have been trusted to provide care to our community since 1962 and are honored to be their provider of choice. We remain focused on providing a personal and compassionate healthcare experience with a range of services and exceptional quality care typically found in a larger facility. Island Hospital is 43 bed acute care hospital. Each patient room is single occupancy and all of the acute care rooms have a ceiling lift, and private bathroom with a shower . We have six Specialty Care Clinics and five Family Care Clinics providing specialty services that include: Family Medicine, Pediatrics, Obstetrics & Gynecology, Sleep Wellness Center, Behavioral Health, Wound Care, and Sleep Wellness. Our inpatient and outpatient services include: Acute Care, Emergency Services, Birthing Center, Surgical Services, Diagnostic Imaging, Physical, Occupational & Speech Therapy. We also support our community by offering Community Education classes and various screenings. Employee Benefits Island Hospital provides an innovative and growing environment for our employees to further their careers. In addition to competitive wages, Island Hospital offers a comprehensive benefits plan that includes full medical, dental and vision insurance, long term disability and life insurance, vested retirement plan contributions, generous Paid Time Off and Extended Illness Bank hours, and a variety of optional supplemental benefits. We're excited to share that we also provide an additional Loan Repayment or Tuition Assistance benefit for several positions - contact us to learn more! Awards Island Hospital is proud to be a DNV accredited hospital. We have a 4 star Medicare rating. Company Profile