Executive Assistant

Executive Assistant Tukwila, WA Job Details Full-time $31.25 - $36.06 an hour 8 hours ago Qualifications Meeting minutes Community engagement Report writing Microsoft Excel Maintaining an organized workspace Non-profit experience Raiser's Edge Logistics management Phone communication Content editing Executive administrative support Databases Bachelor's degree Task prioritization Content development Organizational skills Relationship management Deposits Productivity software Office management Managing executive calendars Phone call management Senior level Cross-functional collaboration Escalation handling Travel scheduling Communication skills Project stakeholder communication Donor and alumni database management Stakeholder relationship building Cross-functional communication File organization Time management Stakeholder management Full Job Description Leading the Change in Youth Development At Boys & Girls Clubs of King County, we are taking youth programming to a new level. We are a leader in youth development, providing a safe, affordable place for kids and teens during critical out-of-school time. Our Clubs offer life-changing programs and services to more than 35,000 youth throughout the greater Seattle area. As the third largest major metro Boys & Girls Club organization in the United States, we have a rich 85 year history serving King County youth. If you are passionate about youth development, love to connect with people, have a proven track record of results with youth, and want to be part of an extraordinary team, Boys & Girls Clubs of King County is for you!

Opportunity Overview:

Executive Administrative Assistant We are seeking a highly experience, proactive Executive Assistant to serve as a strategic partner to the Chief Executive Officer. This role is critical to ensuring leadership effectiveness, organizational alignment, and seamless engagement with senior exeuctivies, board members, and external stakeholders. This is not a traditional administrative role. The ideal candidate anticipates needs, manages complexity, and ensures nothing falls through the cracks. They bring structure to ambiguity, operate with sound judgement, and confidently manage both internal operations and external relationships.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive Support & Prioritization:

Own and manage complex CEO calendars, ensuring aligment with strategic priorities. Proactively identify conflicts, gaps,a nd opportunities - ensuring leaders are focused on highest inpact work. Prepare leaders for meetings with clear agendas, briefing materials, and follow up actions. Act as a strategic gate-keeper, priotirizing requests and managing time effectively Anticipates needs and identify what is missing or at risk Board & Senior Leadership Engagement Serve as a key liaison to the Board of Directors and Senior leadership team Coordinate board and committee meetings, including agendas, materials, logistics, and minutes Manage ongoing communication and relationships with board members & stakeholders Track and sure follow through on board & executive action items Communications & Content Management Draft, edit, and manage internal and external communications on behalf of the CEO Ensure consistency, clarity, and alignment across all executive messaging Develop high-quality presentations, reports, and executive materials Handle sensitive information with discretion and professionalism. Operational Excellence Build and maintain systems that improve executive effectiveness and organizational flow Maintain electronic and physical filing system with accuracy and accessibility Coordinate cross-functional meetings, projects, and organizational priotiries Support execution of strategic initiatives and organizationl goals Resolve issues proactively and escalate when necessary. Administrative & Organizational Support Manage logistics for meetings, travel, and events Maintain master schedules and coordinate information flow across the organization Serve as a point of contact for internal staff, external partners, and the public Support special projects, programs, and events as needed Answer telephone to provide general information, refer callers to other staff or take messages as necessary. May participate in special programs or events, trainings and/or meetings Oversee day to day office operations to ensure well functioning andn organized work environment, including receiving and dividing mail Prepare and process weekly check deposits in accoracne with organization procedures

RELATIONSHIPS

Internal:

Maintain close, daily contact with President/CEO, COO, CSC staff, and Club staff (professional and volunteer) to coordinate priorities, share information, and ensure alignment.

External:

Engage professionally with Board members, community partners, stakeholders, and the public as a representative of the CEO and organization.

QUALIFICATIONS KNOWLEDGE, SKILLS, AND ABILITIES

Experience 5-8+ years of experience supporting senior executives (CEO or C-suite preferred) Demonstrated experience working with Boards of Directors and senior stakeholders Experience in a fast-paced, complex organization; nonprofit experience preferred Education Bachelor's degree or equivalent professional experience Skills & Competencies Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word) Exceptional organizational, time management, and prioritization skills Strong written and verbal communication skills High level of discretion, judgment, and professionalism Ability to anticipate needs and operate independently Strong relationship management and interpersonal skills Ability to manage multiple priorities with attention to detail Comfortable navigating ambiguity and driving clarity Experience with donor databases (e.g., Raiser's Edge) preferred Key Attributes for Success Proactive and anticipatory—sees around corners Calm under pressure in a fast-paced environment Highly trustworthy with strong confidentiality standards Solutions-oriented with strong ownership mindset Able to operate at both strategic and tactical levels Confident working with senior leaders and board members What Success Looks Like The CEO is focused on the highest-impact priorities Board and executive interactions are seamless, prepared, and effective Communications are clear, timely, and aligned Systems are organized, efficient, and reliable Nothing critical falls through the cracks

HOURS:

Full-Time, 40 hours per week.

LOCATION

:

Club Service Center SALARY :

$31.25 - $36.06 per hour

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. All offers are contingent upon passing a thorough background check including a National Criminal History Background check.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. This position works in an office, and the noise level in the work environment is usually low to moderate. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, i.e. copier toner.

DISCLAIMER

This position description generally describes the principle functions of the position and the level of knowledge and skills typically required. It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change. Equal Employment Opportunity and Non-Discrimination Boys & Girls Clubs of King County (BGCKC) is committed to equal opportunity for all employees and applicants. BGCKC does not discriminate with regards to hiring, assignment, promotion or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information or any other status protected under local, state or federal law. In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of our positions.