Executive Assistant 210 South Central Avenue, Marshfield, WI 54449 $17
- $20 an hour
- Full-time $17
- $20 an hour
- Full-time Seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a fast-paced real estate broker/owner and growing business operations.
This role is designed to help create operational stability, protect executive capacity, improve organization, and ensure high-level follow-through across multiple businesses and initiatives. The ideal candidate thrives in fast-moving environments, communicates clearly, anticipates needs, values precision, and takes pride in creating structure and completion. This role requires someone who can manage multiple moving parts while maintaining a high standard of accuracy, professionalism, and discretion. This is a part-time to full-time position ranging from 30-40 hours per week, with a flexible schedule that can be tailored to fit the right candidate's availability. Core Responsibilities Executive & Administrative Support Manage calendars, meetings, appointments, travel, and executive priorities Assist in protecting executive time by helping prioritize tasks, communications, and deadlines Organize and maintain digital and physical files, systems, and workflows Assist with inbox management, follow-up coordination, and communication summaries as needed Prepare meeting materials, notes, and follow-up items Help ensure projects and tasks are fully completed and communicated clearly Operations & Transaction Coordination Assist in preparing, organizing, and reviewing contracts, agreements, disclosures, and transaction documents Work closely with office administration and management to maintain file compliance and operational accuracy Track timelines, deadlines, and required documentation throughout transactions Coordinate listing preparation including measurements, keyboxes, signage, riders, and listing input Maintain exceptional attention to detail across MLS entries, transaction files, and client communications Proactively identify and help resolve discrepancies or missing information Client & Relationship Support Maintain professional and positive communication with clients, vendors, agents, and service providers Assist with client appreciation efforts including closing gifts, handwritten notes, events, and follow-up Help create a polished and professional client experience throughout all interactions Property Management & Rental Support Assist with rental property coordination and management tasks Coordinate maintenance communication, vendor scheduling, and property-related follow-up Help prepare rental properties for move-in and turnover Maintain organization of rental records, receipts, and documentation Marketing & Brand Support (Supplemental) Assist with coordination of marketing materials, newsletters, and mailers Support listing marketing and brand consistency Assist with social media scheduling and organization as needed Coordinate timelines and assets for marketing initiatives Financial & Operational Support Assist with invoicing, receipt tracking, accounts payable/receivable, and QuickBooks organization Help maintain operational systems, spreadsheets, and reporting Assist with event coordination, travel planning, and special projects as needed Qualifications Highly organized with exceptional attention to detail Strong problem-solving and critical-thinking abilities Ability to prioritize effectively and manage multiple responsibilities simultaneously Strong written and verbal communication skills Professional, proactive, and dependable Ability to work independently while maintaining strong follow-through Comfortable in fast-paced and evolving environments Proficient in Microsoft Office, Google Workspace, CRM systems, Canva, and basic marketing platforms Previous administrative, operations, real estate, or executive support experience preferred Real estate industry knowledge preferred Real estate license preferred or willingness to obtain within one year What Success Looks Like in This Role Reduced executive overwhelm and improved operational organization Accurate and complete execution of tasks and projects Strong follow-through and proactive communication High attention to detail with minimal oversight required Consistent professionalism and reliability Improved efficiency across business operations and systems Compensation & Growth Competitive compensation based on experience Flexible scheduling to support work-life balance Opportunities for professional development and expanded responsibility Potential for growth within a fast-moving and entrepreneurial environment Referral opportunities, once licensed
Job Type:
Full-time Pay:
$17.00
00 per hour
Benefits:
Flexible schedule Paid time off Professional development assistance Ability to
Commute:
Marshfield, WI 54449 (Required) Ability to
Relocate:
Marshfield, WI 54449: Relocate before starting work (Required)
Work Location:
In person
