Document Processor (Night Shift)

Job Title:

Doc Pro (Document Processing Clerk)

Job Summary/Objective:

Receive Scan, Save, Distribute Company Mail and Inter-Company Documentation, Drafting Correspondence, communicate with clients via phone as well as maintaining files updated organized and controlled. This position requires self-motivation and the ability to work under minimal supervision.

Job Duties:

Responsible for receiving incoming mail and delivering it to various individuals and departments Become familiar with the existing filing system and identify any potential opportunities for improvements or adjustments Appropriately file and quickly retrieve documents and paperwork when requested Deliver requested files to staff members and occasionally clients Maintain the organization of both the digital and hardcopy filing systems Scan files and upload digital copies to the database Regularly make necessary updates to records with new information; remove or archive any records that are outdated or obsolete Communicate with other staff members to explain the workings of the filing system when necessary Maintain cleanliness of assigned areas Light Computer Work, Drafting letters and commutating via phone to Clients, Defense Counsel, Vendors, etc. Competencies & ability to: Must be able to read and write in English (work must be legible, professional, and free of grammar/spelling errors) Must be able to read and sort through a wide variety of legal documents and correspondence Must be able to work well in a teamwork environment. Must have good attendance and punctuality Must be able to lift and move file boxes of up to 25lbs

Supervisory Responsibility :

This position does not have any direct reports.

Work Environment:

This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Essential Physical Functions:

Safely lift and carry objects weighing up to 25 pounds Standing and or sitting for the majority of 8-hour workday

Position Type/Expected Hours of Work:

This position is a full-time in office position. Days and hours of work are either 12:00 a.m. to 8:30 a.m. or 6:00 a.m. to 2:30 a.m. Extra work hours (overtime) may be needed on occasion, respective to the operational needs of the firm.

Travel:

Some short distance travel may be required

Required Education and Experience:

High School Diploma Computer skills: Proficient in Microsoft Outlook and Litify desired, but willing to train

Job Type:

Full-time Pay:

$20.00 - $23.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person