Your New Role... The Records Specialist will be responsible for the back scanning and cataloging of employee files, ensuring that all records are accurately digitized, organized, and maintained in compliance with company policies and legal requirements. This role is crucial in supporting the company's efforts to transition from physical to electronic records management, enhancing accessibility and security of employee files. Your Role Accountabilities...

• Ensure employee files are reviewed and sectioned in compliance with company taxonomy and retention policies, in preparation for back-scanning & digitization. This includes existing electronic records in adjacent systems/storage locations.
• Once prepared, using the company MFD scanning devices to digitize physical files and store these (and the existing digital records) within the electronic data management software, following company indexing and taxonomy guidelines.
• Ensure all 'scanned and OCR rejected' records are reviewed and manually added to the electronic data management software.
• Conduct regular audits and analysis on the file stores to ensure they are regularly maintained, secure, and indexed correctly.
• Provide analytics and regular updates for project tracking and timeframes.
• Ensure the accuracy and completeness of digitized records, verifying that all necessary documents are included.
• Maintain a high level of data integrity, confidentiality and sensitivity while handling employee records.
• Collaborate with internal stakeholders (as appropriate), including HR and legal teams, to ensure compliance with records management policies and legal requirements.
• Provide support and training to other team members on back scanning and cataloging best practices. Qualifications & Experience...
• High school diploma or equivalent; associate's or bachelor's degree in information management, Business Administration, or a related field is preferred.
• Minimum of 2 years of experience in records management, back scanning, or a related field.
• Managing Confidential and Sensitive information is require
• Strong understanding of records retention policies and legal requirements.
• Proficiency in using records management software and scanning equipment.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively with internal stakeholders.
• Excellent communication and interpersonal skills.

Please note that this is a contract role providing services to Warner Bros. Discovery through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Warner Bros. Discovery. This role is eligible for the following benefits: Medical, dental & vision Hospital plans 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents) Company paid short and long-term disability Health & Dependent Care Spending Accounts (HSA & DCFSA) Employee Assistance Program Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave Benefits are subject to change and may be subject to specific elections, plan, or program terms. AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options. In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law. Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

San Francisco Candidates only:

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. City of Los Angeles Candidates only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring.