Mail Processing & Document Management Assistant

Job Title:

Mail Processing & Document Management Assistant Job Summary:

The Mail Processing & Document Management Assistant is responsible for handling incoming and outgoing mail, ensuring accurate document processing, and maintaining organized digital client records. This role requires attention to detail, reliability, and the ability to manage routine administrative tasks efficiently.

Key Responsibilities:

Incoming Mail Processing:

Receive, sort, and review incoming mail daily. Identify and categorize documents appropriately based on client and document type.

Document Scanning & Filing:

Scan all relevant paperwork and upload documents into the appropriate client files within the system. Ensure all files are clearly labeled, accurately indexed, and easily retrievable.

Attachment Labeling & Organization:

Apply consistent naming conventions and labeling standards to all scanned documents to maintain organized and compliant digital records.

Prepare outgoing mail, including assembling documents, verifying addresses, applying correct postage, and ensuring timely dispatch. Transport outgoing mail to the post office as needed, ensuring all items are sent out according to required timelines.

Maintain confidentiality and ensure all document handling follows company policies and any applicable regulatory requirements.

Assist with additional clerical and administrative duties as assigned, supporting overall office operations.

Qualifications:

Outgoing Mail Processing:

Post Office Runs:

Record Accuracy & Compliance:

General Administrative Support:

High school diploma or equivalent required Previous administrative or mailroom experience preferred Strong attention to detail and organizational skills Ability to handle confidential information with discretion Basic computer skills, including scanning and file management systems Reliable transportation for post office trips (if required)

Work Environment:

This position operates in an office setting and may require standing, walking, and handling physical documents regularly.

Pay:

$30,000.00 per year

Work Location:

In person